Administrative Specialist I - Medical Records

State of North Carolina

1d • $39,244 - $68,679 • Onsite

About The Position

This position is located in Apex, NC. The expectation will be for this person to review and collect medical information directly from the electronic health record and organize this information for appropriate use by the Medical Records team. This position is responsible for archiving and retrieving confidential medical records of offenders no longer in the correctional system. This person will retrieve records for release of information purposes and maintain on-going statistical logs of records activities. Archiving and retrieving is a critical process and must be done in a timely manner to facilitate release of information requests. This person must possess great attention to detail to follow up on and locate missing records. Perform medical records processes including pulling records for re-admitted offenders, processing medical & mental health records and psychological testing data, entering discharge records into the computer system, etc. This position ensures that records and boxes are properly labeled and stored in a warehouse setting. Could be called upon to assist in a medical records office at a correctional facility and includes other duties as assigned.

Requirements

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Nice To Haves

• Demonstrated experience performing administrative functions in an office setting.
• Demonstrated ability to operate office equipment/computers.
• Demonstrated experience in maintaining confidential information.
• Demonstrated experience in organization, retention, review and filing of records.
• OPUS and Electronic Health records experience preferred.

Responsibilities

• Review and collect medical information directly from the electronic health record
• Organize information for appropriate use by the Medical Records team
• Archive and retrieve confidential medical records of offenders no longer in the correctional system
• Retrieve records for release of information purposes
• Maintain on-going statistical logs of records activities
• Follow up on and locate missing records
• Perform medical records processes including pulling records for re-admitted offenders, processing medical & mental health records and psychological testing data, entering discharge records into the computer system, etc.
• Ensure that records and boxes are properly labeled and stored in a warehouse setting
• Assist in a medical records office at a correctional facility
• Other duties as assigned

Benefits

• The State of North Carolina offers excellent comprehensive benefits.
• Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).
• Employees also receive paid vacation, sick, and community service leave.
• In addition, paid parental leave is available to eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED