Administrative Specialist CL2 - Departments of History and Political Science

University of Maine System • Portland, ME

3d • $20 • Onsite

About The Position

The University of Southern Maine’s Departments of History and Political Science
are seeking an Administrative Specialist CL2.

This position supports the daily operations of the office including, but not
limited to:

Providing a full range of communications, both verbally and in writing,
regarding non-routine questions, issues and procedures.
Handling the most complex and sensitive customer/student requests requiring a
comprehensive understanding of relevant policies, procedures and rules.
Preparing individualized responses for non-routine and/or escalated issues.
Planning and coordinating complex projects and events including related
budgeting.

The ideal candidate will bring strong administrative expertise, outstanding
communication skills, and a dedication to supporting a vibrant academic setting.
The role requires discretion and the ability to manage confidential information
concerning students and faculty. This position offers the opportunity to
contribute to a collaborative and engaging environment that advances scientific
learning and research.

The University of Southern Maine's Department of History
[https://usm.maine.edu/department-history/] offers a diverse and engaging
curriculum that explores global, national, and regional histories. The
department emphasizes critical thinking, research, and analytical skills,
preparing students for careers in education, law, public history, and more. With
a focus on interdisciplinary learning and experiential opportunities, students
benefit from small class sizes, faculty mentorship, and connections to Maine’s
rich historical resources. 

The Department of Political Science
[https://usm.maine.edu/department-political-science/] offers a dynamic and
student-centered environment dedicated to the study of politics, governance, and
public life at the local, national, and global levels. The department emphasizes
critical thinking, civic engagement, and applied learning, preparing students
for careers in public service, law, policy, advocacy, and related fields.

This Administrative Specialist position will pay a starting rate of $19.61/hour
for a new hire or the appropriate transfer rate for a current employee with the
University of Maine System, as determined by the Associated Clerical Office
Laboratory Technical Staff of the Universities of Maine (ACSUM/COLT)
[https://www.maine.edu/human-resources/wp-content/uploads/sites/7/2025/12/ACSUM-CBA-2024-2027-read-only2.docx]. 
This position is a full-time, in-person position based on our Portland Campus. 

This position provides a terrific opportunity to pursue a bachelor’s or advanced
degree through the university’s generous tuition waiver benefit.

The University of Southern Maine offers highly competitive benefits
[https://usm.maine.edu/campus-human-resource-services/benefits-and-wellness/] for
full-time and eligible part-time employees that includes (but is not limited
to):

14 paid holidays plus earned vacation time and sick time
Health, dental and vision insurance
Low-cost short-term disability insurance and employer-paid long-term
disability insurance
Employer-paid basic life insurance and supplemental life insurance
A tuition waiver program for employees and their spouse or dependent
child(ren)
A 403(b)-retirement plan with employer contribution
Free access to the METRO system, including the Husky Line with service
between our Portland and Gorham campuses

To learn more, please review the Benefits Information Summary
[https://usm.maine.edu/campus-human-resource-services/wp-content/uploads/sites/235/2022/07/Single-Page-Benefits-ACSUM.pdf].  

The University of Southern Maine [https://usm.maine.edu/] is a vibrant academic
community located in the greater Portland, Maine area, including campuses in
Portland, Gorham, Lewiston, and online. USM is part of the University of Maine
System and offers a comprehensive array of undergraduate and graduate programs,
emphasizing hands-on learning, community engagement, and interdisciplinary
collaboration. With a highly engaged student-centered learning environment, USM
is a steward of higher education, helping drive the economic, cultural, and
civic life in the communities where our campuses are located and beyond.  USM is
committed to providing expanded access to high-quality education that elevates
economic opportunity and contributes significantly to the vitality of a diverse
society. To learn more about USM, visit About Our University
[https://usm.maine.edu/about-our-university/]. 

The University of Southern Maine fosters a welcoming and supportive campus
environment that respects and appreciates diverse perspectives, enhancing
teaching, learning, personal growth, and overall institutional achievement.  We
welcome applications from candidates of all backgrounds who share our dedication
to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise, Student Focused Every Day and seek a
team member who embraces this commitment and upholds our core values of Respect
& Care, Integrity, Equity, and Responsiveness.

Requirements

• High school diploma or equivalent (G.E.D.) or international degree equivalency
• 1+ years of administrative support experience
• Excellent communication and customer service skills
• Computer proficiency, including experience working with spreadsheets
• Ability to handle confidential information related to students and faculty

Responsibilities

• Providing a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures.
• Handling the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules.
• Preparing individualized responses for non-routine and/or escalated issues.
• Planning and coordinating complex projects and events including related budgeting.

Benefits

• 14 paid holidays plus earned vacation time and sick time
• Health, dental and vision insurance
• Low-cost short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• A tuition waiver program for employees and their spouse or dependent child(ren)
• A 403(b)-retirement plan with employer contribution
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees