Administrative Specialist 3

GAI Consultants, Inc.•Orlando, FL

10h

About The Position

GAI Consultants, Inc. is looking for an Administrative Specialist to join our team. The successful candidate must have strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills, and experience with large (100+ pages) documents. Bring your talent to a range of stimulating projects alongside supportive and accomplished teammates—advance your career, fulfill your professional aspirations while working with a dynamic leadership team, and express your entrepreneurial spirit as an essential contributor to an established and growing company. Sound like a fit? We’d love the opportunity to get to know you!

Requirements

Strong Microsoft Office Suite skills, including Microsoft Word, PowerPoint, and Excel
Adobe Acrobat
Ability to lift up to 15lbs.
Continues to show progress in applying broad knowledge of principles and practices in a specific practice area.
Independently evaluates, selects, and adapts standard techniques, procedures, and criteria.
Leads tasks and projects of moderately complex scopes.
Develops plans, specifications, and other project documents.
Maintains confidentiality. Assists in managing confidential information and processes at the direction of the Senior Administrative Specialist.
6+ Years of Experience
Associate degree (or higher) from accredited college or university preferred.
Combination of experience, related coursework and/or education may replace requirement for college degree.
Notary Public preferred.
Driver’s License
Shows progress in implementing administrative/business support programs by providing higher level tasks supporting operations.
Collects and analyzes internal and external information in order to support operations.
Predominantly plans and coordinates detailed aspects of Business Support projects.
Prepares project scopes, schedules and plans for assigned projects.
Predominantly assigns tasks to other technical and non-technical staff.
Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria.
Attends project meetings and assists with meeting minutes.
Mentors junior staff by providing guidance, explaining responsibilities and reviewing work products.
Demonstrates professional attitudes relevant to the field of Business Support/Administration including creativity, curiosity, flexibility and dependability.
Utilizes effective oral and written communication skills; interacts with all GAI staff; interact with clients with close oversight, interacts closely with Project Managers, clients, outside vendors and various Department Managerial Staff, etc.

Responsibilities

Prepares reports and presentations, often of a complex or confidential nature.
Schedules meetings for departmental staff, reserves conference rooms or A/V equipment, and makes travel arrangements.
Participates in and contributes to special projects as directed by the department head.
Receives and responds to correspondence and maintains departmental records.
May provide departmental reception services, receiving and directing visitors or calls.
Event Coordination/Leadership-Includes identifying and visiting venues for events (holiday parties, gatherings, dinners and similar), coordinating the agenda for the event and contract and being present at the event, as requested, to facilitate the event.