Administrative Specialist 2

State of Oregon

2d • Hybrid

About The Position

The Oregon Bureau of Labor and Industries (BOLI) is proud to be an equal opportunity, affirmative action employer committed to workforce diversity. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to apply. BOLI has an opening for one Apprenticeship Operations Administrative Specialist (Administrative Specialist 2) position in the Apprenticeship and Training Division. This position is hybrid optional with occasional travel for site visits, committee meetings, and other events. The successful candidate may also be eligible to work a hybrid schedule out of one of the BOLI offices in Portland, Salem, or Eugene. This is a permanent, full-time, SEIU represented position. This recruitment may be used to fill additional vacancies as they occur. The primary purpose of this position is to provide technical/administrative support for the apprenticeship and training division and its diverse programs. This unit works on the administration of existing apprenticeship programs, program and compliance monitoring, investigation and resolution of complaints, new program development, community outreach, and preparation of submissions to OSATC (Oregon State Apprenticeship and Training Council).

Requirements

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.

Nice To Haves

• Experience with managing multiple priorities, including documentation review and calendar management, with a keen eye for details
• Experience providing technical support with a customer-service oriented approach
• Experience in interpreting laws, rules, policies and procedures, and applying interpretations to specific situations
• Ability to learn and navigate a complex and technical field while liaising with various stakeholders
• Experience in performing technical or administrative support functions requiring independent judgement, decision making and problem resolution
• Demonstrated knowledge of M365 suite

Responsibilities

• Answering or routing policy inquiries from program administrators to the division
• Reviewing submissions to ATD for compliance with policy expectations
• Coordinating the workflow of standard submissions or revisions from inception to OSATC technical review
• Supporting the New Program Development efforts by providing technical and policy guidance to prospective external requests interested in creating a new program, and scheduling exploratory consultations with appropriate staff
• Updating ATD internal and external websites with files (documents and videos) produced by the division
• Assisting with maintaining ATD contact lists of stakeholders for communications.

Benefits

• Permanent, full-time employment
• Work/life balance, vacation, sick leave, 11 paid holidays a year, and personal days off
• Competitive benefits package including medical, vision, and dental
• Pension and retirement programs
• Advancement opportunity within BOLI and other State agencies
• Opportunity to expand your technical and professional skills
• Work with others who are passionate about public service
• Make a difference in the lives of Oregonians
• Possible eligibility for the Public Service Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees