Administrative Specialist 2

State of Oregon•Bend, OR

42d•Onsite

About The Position

The Oregon Military Department is a state agency that supports the Oregon National Guard. You are NOT required to be a member of the Oregon National Guard to apply for this position. The Oregon Military Department is recruiting for an Administration Specialist 2 (Community Service Coordinator). This is a permanent full-time state position located at the Oregon Youth Challenge High School in Bend, Oregon. Oregon Youth Challenge High School Join a Mission with Purpose - Transform Lives at the Oregon Youth Challenge Program The Oregon Youth Challenge Program (OYCP) is a residential quasi-military high school that serves at-risk youth from across the state. In this position, you will have the opportunity to directly shape the future of Oregon's young people by guiding, mentoring, and modeling the core values of courage, commitment, and responsibility. Our staff are more than employees: they are role models, educators, and mentors who help cadets reclaim their educational path and chart a course toward personal and academic success. Your work will be recognized, your time respected, and your impact deeply felt. The cadets who attend OYCP are here to embrace challenge, develop discipline, and build a future filled with purpose. We invite you to become part of a high-performing, mission-driven team dedicated to making a measurable difference in the lives of Oregon's youth This position is represented by the American Federation of State, County and Municipal Employees' (AFSCME) union. NOTE: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. OMD is dedicated to diversity efforts that reinforce respectful treatment of others in the workplace. These efforts focus on identifying ways to work better together, reducing conflict by increasing understanding, improving collaboration, fostering teamwork, and increasing productivity and quality of services delivered by OMD. What You Will be Doing This position is responsible for the development, coordination, contract oversight, service delivery, training and safety of the entire Community Service/Service Learning component at OYCP and within the National Guard Bureau service model.

Requirements

Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
OR
An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
OR
An equivalent combination of education and experience.
Must possess and maintain a valid driver's license and acceptable driving record.
Must possess or obtain and maintain a Class B CDL within 90 days of hire.
Mission Alignment: A strong commitment to the OYCP mission of mentoring, educating, and transforming the lives of at-risk youth in a disciplined, structured, and team-based environment.
Exceptional Reliability: Requires exceptional attendance, reliability, and dependability to support critical daily operations and ensure cadet safety and program continuity.
Adaptability and Flexibility: Must be able and willing to adjust work hours or duties on short notice in response to service demands, staffing shortages, or operational needs.
Public Speaking and Training Ability: Must be able and willing to speak in front of large groups, lead training, and support the development of both staff and cadets.
Professionalism and Policy Compliance: Demonstrates strict compliance with department, agency, and program policies. Models ethical, appropriate behavior and maintains confidentiality and boundaries at all times.
Organizational and Logistical Competence: Effectively plans, coordinates, and tracks multiple projects and resources, including transportation, tools, cadet movement, and schedules.
Effective Communication and Collaboration: Communicates clearly and respectfully across departments, shifts, and external agencies. Maintains professionalism in all written and verbal interactions.
Safety and Accountability Awareness: Maintains a high standard of safety and accountability in cadet supervision, community service projects, equipment usage, and transportation activities.
Initiative and Problem-Solving: Proactively identifies challenges, applies sound judgment, and takes initiative to resolve issues independently or in coordination with leadership.
Youth Centered Perspective: Demonstrates an understanding of and respect for the unique needs of at-risk youth in a structured, goal-oriented, and supportive environment.
Must have and maintain a favorable criminal background check.
The top candidate will be subject to drug screening, fingerprint-based background and abuse check.
Annual first aid and CPR certification
Must wear personal protective equipment and model safety for Cadets and staff
Employee is required to maintain a drug/alcohol free workplace in accordance with OMD Drug/Alcohol CPM's, Policies, and the Statewide Drug Free Workplace Policy 50-000-01.

Responsibilities

Coordinating daily cadet transportation for off-site projects and ensuring vehicle safety, cleanliness, fueling, and maintenance (on-site and scheduled service).
Developing and maintaining the daily Plan of the Day (POD) to ensure seamless scheduling of cadet movements, staffing, and logistical support.
Communicating regularly with Cadre, education staff, and administrative leadership to ensure alignment of community service activities with overall training plans.
Managing and tracking service tools, PPE, and project materials; ensuring all items are available, serviceable, and stored securely.
Preparing detailed project packets (e.g., Service to Community Agreements, site evaluations, rosters, safety plans) for all cadet events.
Supporting operational coverage by assisting Cadre, classroom staff, or mentors during transitions, projects, or when short-staffed.
Maintaining accurate data and documentation of service hours, incident reports, equipment use, and cadet participation for compliance and reporting.
Representing OYCP in communication with partner agencies, nonprofits, and government entities in a professional, mission-aligned manner.

Benefits

Great Benefits- The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage.
Work Life Balance- 12 Paid holidays, and personal business leave, as well as paid and accrued vacation leave and sick leave.
Additional Benefits- In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Career Development - Learn new skills, Career Growth Opportunities, Great Team Environment, and a sense of belonging. With Oregon Military Department, you will feel excited about the work you do and feel valued for your contribution and collaboration.

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