Administrative Specialist 1 - Albany

State of Oregon•Albany, OR

49d•Onsite

About The Position

The Oregon State Police in Albany, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 1 position. This is an in-office position without the option for Remote or Hybrid work. Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position. If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 12/03/2025. If you apply after this time, you will not receive internal preference, and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 02/11/2026, or until filled, with application review dates occurring approximately every two weeks beginning 12/03/2025. We may close the announcement at any time after this date when we have received an adequate number of applications. If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [email protected] and reference REQ-190834. The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. Summary of Job Duties: In this position, you will establish procedures and policy development processes; interpreting outside agency protocols and policies and Oregon Revised Statutes and applying those interpretations to specific situations; providing administrative, operational and program support to area commands and worksites to include the Patrol, Criminal and Fish and Wildlife Divisions; and training troopers in office procedures. You will prioritize daily and weekly workloads to support the agency, region and area commands' strategic goals, mission, business expectations and timelines in accordance with department policies, rules, procedures, and Oregon laws. You will be responsible for knowing the expectations of the office and works independently with little to no supervision to fulfill those expectations with a high level of accuracy and timeliness. This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Requirements

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
OR
An equivalent combination of education and experience
Must be LEDS certified at the Inquiry and Entry levels, or able to obtain certification within 6 months of hire
Must be able to meet criteria to become State of Oregon Notary Public
May be required to participate in State sponsored training to become a SPOTS card (Department credit card) holder for assigned office. Must meet criteria and attend necessary training

Nice To Haves

Demonstrated proficiency using Microsoft Word, Excel, Outlook to include working with databases, auditing reports, and performing quality assurance.
Effective time management skills to achieve the desired operational outcomes.
Attention to detail needed to identify problems, and review related information to evaluate, develop, and implement solutions.
Skill in analytical problem solving, strong critical thinking and adaptability.
Experience providing customer service to a variety of individuals in challenging circumstances.

Responsibilities

establish procedures and policy development processes
interpreting outside agency protocols and policies and Oregon Revised Statutes and applying those interpretations to specific situations
providing administrative, operational and program support to area commands and worksites to include the Patrol, Criminal and Fish and Wildlife Divisions
training troopers in office procedures
prioritize daily and weekly workloads to support the agency, region and area commands' strategic goals, mission, business expectations and timelines in accordance with department policies, rules, procedures, and Oregon laws
responsible for knowing the expectations of the office and works independently with little to no supervision to fulfill those expectations with a high level of accuracy and timeliness