Administrative Spec II
About The Position
Responsible for creating audit data sets using Excel and PCard bank‑provided software and ensuring appropriate PCard post‑audit review. Post‑audits PCard transactions to ensure compliance with university policies and source‑of‑funds rules. Uses Concur, Detect By Oversight, bank‑provided software, and internal spreadsheets to identify, document, and investigate high‑risk transactions and works with departments to rectify issues. Supports other PCard team members working with departments to resolve identified issues. Troubleshoots transaction and accounting challenges including Concur cardholder maintenance, departmental reconciliation, and commitment control. Works with departments and Accounts Payable to resolve PCard vouchers in budget error. Responds to customer inquiries made by phone, email (SalesForce), and chat (Teams). Supports campus by initiating or attending departmental site visits; participates in or leads webinars (Teams or Zoom) teaching campus about PCard (UFGO, Fiscal On‑Boarding, and departmental requested or offered sessions). Sets agenda and takes minutes of PCard Committee meetings. Updates PCard training (online), PCard application, and website content. Ensures alignment between PCard training, PCard website, and partner websites. Assists with PCard applications including evaluation of requests for cards with higher limits. Performs periodic reviews of existing cardholder accounts for usage, spend limits, and profiles, and closes or adjusts accounts as needed. Supports ERP implementation (Workday) as it relates to PCard. Duties may include process documentation and mapping, requirements gathering, communication with end users and partner schools, and testing. Makes recommendations for improvements to the PCard program.
Requirements
- Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
Nice To Haves
- Experience with data, systems, and excellent customer service.
- Specific system experience: Concur, Detect by Oversight, PeopleSoft, Bank of America’s Works, WordPress, and Workday.
- Data: Experienced excel user.
Responsibilities
- Creating audit data sets using Excel and PCard bank‑provided software and ensuring appropriate PCard post‑audit review
- Post‑auditing PCard transactions to ensure compliance with university policies and source‑of‑funds rules
- Using Concur, Detect By Oversight, bank‑provided software, and internal spreadsheets to identify, document, and investigate high‑risk transactions and works with departments to rectify issues
- Troubleshooting transaction and accounting challenges including Concur cardholder maintenance, departmental reconciliation, and commitment control
- Working with departments and Accounts Payable to resolve PCard vouchers in budget error
- Responding to customer inquiries made by phone, email (SalesForce), and chat (Teams)
- Supporting campus by initiating or attending departmental site visits
- Participating in or leads webinars (Teams or Zoom) teaching campus about PCard
- Setting agenda and takes minutes of PCard Committee meetings
- Updating PCard training (online), PCard application, and website content
- Assisting with PCard applications including evaluation of requests for cards with higher limits
- Performing periodic reviews of existing cardholder accounts for usage, spend limits, and profiles, and closes or adjusts accounts as needed
- Supporting ERP implementation (Workday) as it relates to PCard
- Making recommendations for improvements to the PCard program
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What This Job Offers
Job Type
Full-time
Number of Employees
1-10 employees
