Administrative Services Specialist

Sempra Infrastructure

22h

About The Position

Duties and Responsibilities
Assists in compiling data for reports, ensuring accuracy and timely
submission; formats and proofreads reports for grammatical and typographical
errors.
Relays communications (e.g. phone calls, e-mails), assists visitors, and
maintains a log of incoming communications and visitors.
Maintains and organizes physical and electronic records.
Assists in booking travel arrangements and accommodations; prepares travel
itineraries and ensures all travel documents are complete.
Tracks and records basic expenses and budget entries; assists in reconciling
expense reports with budget allocations.
Assists in the setup and preparation of meeting rooms; distributes meeting
agendas and take notes during meetings.
Performs other duties as assigned.

Qualifications
Qualifications

Education
High school diploma or equivalent.

Experience
Typically requires 3 years of related experience.

Requirements

• High school diploma or equivalent.
• Typically requires 3 years of related experience.
• Administrative Support - Providing assistance to the department in fulfilling its administrative responsibilities.
• Data Entry - The process of entering data into a computerized database or spreadsheet.
• Record Keeping and Documentation - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.
• Call Management - The processes and systems businesses and organizations use to handle incoming calls.
• Word Processing - The process of creating and editing documents on a computer.
• Guest Service Management - Coordinating all aspects of a guest's experience, from reservations to check-in to special requests.
• Schedule Management - Establishes policies and documentation for maintaining, developing, managing, and controlling the schedules for time and resources for the completion of the project.
• Report Drafting - Creating and writing various types of documents, such as policies, reports, manuals, and memos, organizing and presenting information in a clear and concise manner, ensuring accuracy and compliance with relevant guidelines and regulations.
• Event Planning - The organization of all of the activities that surround an event.
• Research - Investigates and studies materials and sources in order to establish facts and reach new conclusions.

Responsibilities

• Assists in compiling data for reports, ensuring accuracy and timely submission; formats and proofreads reports for grammatical and typographical errors.
• Relays communications (e.g. phone calls, e-mails), assists visitors, and maintains a log of incoming communications and visitors.
• Maintains and organizes physical and electronic records.
• Assists in booking travel arrangements and accommodations; prepares travel itineraries and ensures all travel documents are complete.
• Tracks and records basic expenses and budget entries; assists in reconciling expense reports with budget allocations.
• Assists in the setup and preparation of meeting rooms; distributes meeting agendas and take notes during meetings.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED