Part-Time Administrative Services Specialist

Kleinfelder Inc • Tampa, FL

11d

About The Position

Our Tampa, FL office has an opening for a part-time Administrative Services Specialist.
PREFERENCE WILL BE GIVEN TO THOSE WITH EXPERIENCE IN ENGINEERING OR ENVIRONMENTAL SERVICES
We are looking for a highly motivated, organized individual who can assist in delivering on internal and external client requests in a fast-paced environment. The individual must demonstrate a working understanding of our business and be able to assist in facilitating the group's objectives.
The ideal candidate will work closely with the Administrative Supervisor to ensure the needs of the Tampa office are met in addition to supporting other offices remotely within the southeast area.

Requirements

• Strong communication skills - verbal and written
• Competent in Microsoft Office Suite
• Strict attention to detail
• Ability to work with a diverse group of individuals toward a common set of goals
• Ability to manage multiple tasks with frequent interruptions
• A can-do, team attitude
• 5 - 6 years of related experience, 2 - 3 years of business administration experience and knowledge of applicable laws and regulations required.
• Associate degree or equivalent from two-year College or technical school required.
• Advanced knowledge of MS Office including Word, Excel and PowerPoint required.
• Excellent communication skills
• Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Nice To Haves

• Familiarity of Deltek desired

Responsibilities

• Responsible for all administrative functions of an office in support of project delivery, including:
• General office and personnel management
• Ability to create, edit, and format documents
• Knowledge of computer setup including cabling and monitor connection
• Facilities, fleet administration, and tracking of certification trainings for EP&P team
• Support project managers in contract management, document control, draft invoicing
• Assist team with subcontractors and vendor set-ups
• Responsible to maintain compliance with company policies
• Excellent problem-solving skills and the ability to work independently are a must.

Benefits

• Kleinfelder, and its’ subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.
• We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree