Administrative Services Manager

Virginia Department of Social Services•Stanley, VA

About The Position

Page County is actively seeking an Administrative Services Manager to join our Social Services team. The Administrative Service Manager reports directly to the Social Services Director. The Administrative Services Manager has oversight for the local agency’s technical and administrative programs such as finance, human resources, security operations, facility management and contract administration. Must have considerable knowledge of accounting procedures and practices, budget preparation and financial management, office management, computer operations, and human resource management. Proficiency in Microsoft Office products, including Word and Excel. What to expect: - To manage all budgetary, financial, and accounting functions and prepare all reports for sources of revenue and funding - To be the fiscal liaison between all Federal, state, and local sources for the department - To collaborate with the leadership of the agency to meet the strategic goals for the department. - To lead the administrative team, providing supervision and support

Requirements

Considerable knowledge of: the principals of modern office management
Supervision and training principles and practices
Budget evaluation, preparation and control
Accounting principles
Word processing, spreadsheet and data base software packages
Business management, finance, procurement, contracting, personnel and facilities management
Applicable federal, state and agency regulations and policies
Agency, department or section administrative and program practices, policies and procedures
Skill in: operating and supervising others in the use of office equipment to include the personal computer
Demonstrated ability to: direct and manage staff
Communicate effectively both orally and in writing
Plan, develop and direct administrative operations of an agency to include administrative, support and technical functions
Manage multiple areas of responsibility
Interpret and analyze fiscal and technical data for decision making
Establish and maintain effective working relationships with employees, supervisors and the general public
Bachelor’s degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities

Nice To Haves

Experience in leadership or management role
Management level accounting experience
Thomas Brothers, LASER, Local HR Connect System experience
Experience working in a public agency or local department of social services
Understanding of Human Resources and administering employee benefits

Responsibilities

Supervises, directs, and evaluates assigned staff, employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals
Monitors status of work progress and approves completed work
Consults with assigned staff, assists with complex/problem situations and provides technical expertise
Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies a procedures
Initiates any actions necessary to correct deviations or violations
Manages various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance
Answers questions and provides instruction for state/local finance departments
Provides information and answers questions relating to audits financial records or activities; coordinates state/local computer technology
Develops and maintains administrative procedures
Assures that assigned areas of responsibility are performed within budget
Monitors various service contracts
Serves on a variety of committees