Administrative Services Manager - Safety & Infrastructure

Quality Technology Services • Overland Park, KS

8d

About The Position

Administrative Services Manager – Safety & Infrastructure is a member of the infrastructure department and collaborates with the utility delivery & operations, EHS, and procurement teams to assist with day-to-day administrative support. This resource is personable and professional with strong project & time management skills who coordinates the various tasks of the team with efficiency and the utmost confidentiality. This role combines high-level administrative oversight, strategic office management, and executive support to ensure operational excellence across departments. The ideal candidate is a proactive leader with exceptional organizational, communication, and project management skills, capable of navigating complex environments with discretion and professionalism.

Requirements

• Bachelor’s degree in business, Construction Management, Development or related field or equivalent professional experience.
• 1-3 or more years in construction management, real estate development or training field.
• Strong understanding of construction and development processes, practices, and terminology.
• Proficiency in instructional design and learning tools.
• Ability to work collaboratively with different departments and teams.
• Strong organizational and project management skills.
• Ability to problem-solve and manage multiple priorities in a fast-paced environment
• Ability to work cross-functionally and collaborate with multiple stakeholders
• Self-motivated, team-oriented, hands-on, adaptive, and have positive attitude
• Team player and show a strong commitment to collaboration and team building
• Strong presentation, communication, and interpersonal skills

Nice To Haves

• Prior experience working in the data center industry.

Responsibilities

• Oversee and optimize incoming and outgoing communications , including mail and digital correspondence, ensuring timely distribution and confidentiality.
• Coordinate complex travel logistics and expense management for cross-functional teams, including reconciliation and reporting aligned with company policies.
• Maintain and enhance the infrastructure intranet site , ensuring content accuracy, usability, and alignment with departmental priorities.
• Strategically manage meeting schedules , including cross-departmental coordination, agenda preparation, and follow-up tracking of action items.
• Lead facilities onboarding processes for new team members , partnering with HR and department leads to deliver a seamless and engaging experience.
• Collaborate with Marketing & Events teams to plan, coordinate, and execute initiatives that support Safety & Infrastructure goals, including logistics and stakeholder engagement.
• Provide high-level administrative support across departments , including document execution (DocuSign), secure file handling, and coordination of bulk communications and mailings.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1,001-5,000 employees