Administrative Services Coordinator I

Tennessee Tech University • Cookeville, TN

39d

About The Position

The overall purpose of this job is to be the administrative support contact for all non-budgetary aspects of a department's daily routine and manage the department offices that are under this position's supervision. This job consists of a full range of standard and non-standard clerical assignments and the need for problem solving for department or departments. Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

Requirements

• High School diploma or equivalent.
• At least one year of related professional experience.
• Excellent interpersonal and communication skills with the ability to express ideas clearly and concisely.
• Ability to establish effective working relationships with students, faculty, staff, and external constituents with a variety of personalities.
• Ability to handle confidential files and information.
• Displays initiative in completing tasks without direct supervision.
• Requires computer and software knowledge to include Microsoft Office - Word, Excel, Outlook - and the ability to develop spreadsheets, reports, and manage scheduling and appointments.

Nice To Haves

• Preferably has Banner, Argos, People/Admin and TCP experience.
• The ideal candidate has experience with financial processes such as purchasing through EagleBuy (or Oracle), ProCard, and related systems.
• They are able to work closely with Administrative Associate 4, Financial Associate 6 and department leadership on fiscal matters.
• The candidate has experience supervising and assigning payroll tasks for student workers and is familiar with approving time in job portals or TCP systems.

Responsibilities

• Serves as administrative support for the department and coordinates daily operations. Works closely with the Administrative Associate 4 & Chair.
• Receives, directs, and assists visitors, prospective students and families, faculty, and students.
• Maintain the Chairperson's calendar and provide scheduling support.
• Assists undergraduate and graduate students with academic and registration needs related to their plan of study while maintaining student files and records.
• Support course scheduling each semester, including permits, room reservations, book orders, and SOAR Orientation.
• Manage departmental inventories such as Physical Facilities, Space, and Keys.
• Work with Administrative Associate 4 and coordinate internal and external communications, including advisory board and faculty meetings.
• Provide support for accreditation processes such as ABET and SACSCOC as needed.
• Assists with website updates, social media, and marketing initiatives.
• Support events, outreach activities, tenure and promotion dossier preparation, and hiring processes.
• Performs other duties as assigned to ensure smooth departmental operations.

Benefits

• Tennessee Tech offers a competitive benefits package.
• Benefits include the initial accumulation of one vacation day per month and one sick leave day per month, and thirteen (13) University holidays.
• Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED