Administrative Services Assistant - Hybrid Nashville, TN
About The Position
We are seeking a candidate who has excellent communication and great customer service with a diverse internal and external customer base. Preferred candidates will possess strong time management, organizational skills, and critical thinking. The position requires data management and administrative support for the Board of Ground Water Management. Preferred candidates will have a bachelor’s degree, paralegal experience, and professional administrative experience of at least three years or more. Pursuant to the State of Tennessee’s Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State’s policy to provide an environment free of discrimination and harassment of an individual because of that person’s race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran’s status or any other category protected by state and/or federal civil rights laws.
Requirements
- Addressing
- Administative Assistant
- Adobe Acrobat
- Appointment Setting
- Balancing/Reconciling
- Basic Bookkeeping
- Book-keeping
- Collating
- Correspondence - Email
- Customer Service
- Customer Service Skills
- Data Entry
- Emailing
- Faxing
- Figures
- Filing
- Internet
- Inventory
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Multi Line Phone System
- Printing and Copying
- Proofreading/Editing
- Scheduling
- Speed Writing
- Technical Skills
- Transcription/Dictaphone
- Travel Arrangements
- Typing
- Verbal Communication
Nice To Haves
- bachelor’s degree
- paralegal experience
- professional administrative experience of at least three years or more
Responsibilities
- Reviewing well licensing renewal applications for completeness along with continuing education units and fee payment.
- Communicating with well driller applicants to guide and answer questions relative to the application and testing process.
- Performing routine data entry, quality assurance, and data reporting using internal databases. Resolving incomplete and inaccurate data or information.
- Providing administration duties for the Board of Groundwater Management, including, but not limited to: scheduling board meetings, ensuring compliance with Sunshine Notice requirements, organizing the board files, recording board meetings, providing ADA support during/after board meetings, mailing licenses/letters, informing applicants of results of board meetings, and coordinating with board attorney or Water Well Program technical staff.
- Support other administrative tasks as requested.
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What This Job Offers
Job Type
Full-time
Number of Employees
1-10 employees
