Administrative Assistant - Meharry-Vanderbilt Alliance - Onsite Nashville TN

Vanderbilt University Medical Center • Nashville, TN

21h • Onsite

About The Position

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: MVA Community Engagement/Educa Job Summary: Provides administrative support of Meharry-Vanderbilt Alliance activities with occasional guidance. The Meharry-Vanderbilt Alliance is a 25+ year partnership between Meharry Medical College and Vanderbilt University Medical center that serves to advance the interests of our institutions and community partners through community engagement, capacity building and collaboration. Responds to customer needs by consulting with others as appropriate or by following established guidelines. Organize flow of daily operations to ensure service priorities are met.

Requirements

• Relevant Work Experience Experience Level: 2 years
• Education: High School Diploma or GED

Nice To Haves

• Exceptional attention to detail with strong organizational skills.
• Tech‑savvy, with the ability to quickly learn and navigate new systems, tools, and platforms.
• Collaborative team player who contributes positively to group goals and culture.
• Strong verbal and written communication skills.
• Proven ability to maintain strict confidentiality and handle sensitive information appropriately.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Canva proficiency
• Experience with Microsoft Planner
• Intermediate-level REDCap experience

Responsibilities

• Performs a variety of administrative support which may include scheduling, booking travel, expense processing and purchasing.
• Compiles, coordinate and assist in the collection, processing and submission of data.
• Prepares reports and other documentation as requested by area.
• Creates and maintains accurate documents and records.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED