Administrative Services Assistant III

Contra Costa County (CA)•Contra Costa County, CA

81d

About The Position

The Contra Costa County Department of Information Technology is a mission-driven team committed to helping County employees, partners, and residents succeed. We do this by providing leadership and delivering innovative, scalable solutions that support collaboration and problem solving across the organization. Our vision - to provide reliable, efficient, and secure access to information when and where it's needed - guides everything we do and keeps us focused on high-quality service. The Department of Information Technology is excited to announce the recruitment to fill one (1) vacancy for a Administrative Services Assistant III. DoIT is made up of four main divisions - Technology Management, Communications & Information Security, Enterprise Systems, and Administration - and each plays an important role in supporting County operations. When you join our Administration team, you'll work alongside people who value teamwork, continuous improvement, and a positive attitude. It's a place where your organizational skills, attention to detail, and commitment to accuracy directly contribute to meaningful work across the County. The Administrative Services Assistant III classification is used in various departments throughout the County. All qualified applicants are encouraged to apply. We are looking for someone who is: Detail-oriented and able to catch issues before they become problems Comfortable navigating and learning financial and administrative software systems Skilled at organizing information, tracking multiple deadlines, and following complex processes Strong in communication-able to work effectively with vendors, internal staff, and leadership Adaptable and able to shift between priorities as department needs change Proactive about improving efficiency and documenting processes Reliable and able to maintain confidentiality and accuracy in sensitive administrative work

Requirements

Possession of a valid California Motor Vehicle Operator's License. Out of state valid motor vehicle operator's license will be accepted during the application process.
Possession of a Bachelor's degree from an accredited college or university with a major in business administration, public administration or a closely related field.
Three (3) years of full-time experience or its equivalent in an administrative staff position performing administrative, budgetary or personnel analysis.
Substitution for Education: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included at least one three semester unit course in each of the following areas: (1) English Composition (2) Business or public administration, political science or government (3) Mathematics or Statistics and (4) Psychology or behavioral science; and two years full time experience or its equivalent in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports; or an acceptable combination of qualifying experience beyond the two-year minimum education requirement may be substituted for the Bachelor's degree.

Responsibilities

Coordinating contract workflows from early drafting through approval, renewal, and payment
Monitoring contract performance and deadlines to ensure timely actions and accurate documentation
Assisting with budget development, including gathering data, preparing drafts, and updating tracking tools
Reviewing and reconciling expenditures to ensure accuracy and proper coding
Supporting procurement activities, such as preparing requisitions, confirming quotes, and tracking status
Submitting items through systems such as Legistar for Board of Supervisors review and approval
Maintaining organized records of financial and contract materials to support audits and reporting
Providing occasional backup support for personnel-related tasks such as recruitment or badge management

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume