ADMINISTRATIVE SECRETARY - 48003360

State of Florida

3d•Onsite

About The Position

The role of the Administrative Secretary entails providing support to the Director of the Program Accountability, Assessment, and Data Systems (PAADS) section within BEESS. This position involves undertaking significant administrative responsibilities related to the statutory regulations governing the education profession in the State of Florida. The role necessitates exceptional communication skills. Working in our administrative positions will allow you to gain experience in state-related programs such as MyFloridaMarketPlace/Ariba, STMS, and WORKS. This role presents an excellent opportunity for individuals who are highly organized, detail-oriented and possess effective communication skills.

Requirements

Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively, in writing and orally.

Nice To Haves

Preferences will be given to applicants who possess at least one year of an administrative background.

Responsibilities

The employee is responsible for telephone coverage for BEESS during the assigned period, as a regular part of her duties with the section. The employee is expected to answer the multi-line telephone promptly, forward calls to the appropriate BEESS and Department staff, handle calls in a courteous and professional manner and provide staff with accurate information when written or verbal messages are taken.
Serves as personal assistant to the Educational Program Director by planning, initiating, and carrying out to completion clerical, secretarial, and administrative activities.
Operates and/or utilizes a variety of standard business and office machines and equipment including copiers, computers, printers, etc.
Maintains travel itineraries, makes travel arrangements, completes travel voucher requests for reimbursement, and maintains travel expense records.
Arranges for meetings including space, time, and place; informs participants of topics to be discussed; compiles materials for meetings.
Operates and maintains the system for tracking all correspondence and data request for the Program Accountability, Assessment, and Data Systems section.
Maintains the Educational Program Director’s calendar.
Prepare and process preapprovals for commodities to be purchased using the ARIBA system.
Performs related duties as assigned by supervisor.

Benefits

State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions (www.myfrs.com)
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
Maternity and Parental Leave Benefits