Administrative Secretary - ProMedica Transportation Network

ProMedica•Perrysburg, OH

8d•Onsite

About The Position

This position serves in the secretarial capacity within the administrative functionality. The duties include those day-to-day support to the PTN administration through secretarial, clerical, and general office support responsibilities. ACCOUNTABILITIES All duties listed below are essential unless noted otherwise Performa all administrative secretary duties for the AVP and/or Director. This may include meeting schedules, calendar coordination, and general office duties. Sustainment of typing letters, reports, worksheets, expense forms and meeting minutes. Tracking purchase order documents. Maintaining documents for annual budget necessities. Completes administrative travel requirements. Provides support for meeting preparation (agenda), handouts, and sustaining meeting minutes, Support any reports needed for the administrative team to align operation awareness and trends of service. Collaborate with the team to assure reports are timely and provide clarity. Collaborate with the managers and support coordinators for any guidance they need with payroll, attendance records, and/or change of status reports. Provides clerical support and guidance for special projects. Maintains files for the leadership team as needed. Provides guidance and upkeep of the files, copying of documents, correspondence of file organization, and assist with team communication. Sustains purchase orders, maintains supplies, and monitors payments. Assists with the support coordinators intake of mail and distribution to the appropriate teams. Performs other duties as communicated.

Requirements

Education: High school graduate or equivalent.
Skills: Must have specialized secretarial training including typing, PC work including processing.
Expertise with power point, word, and excel.
Must type 70 wpm.
Requires independent thinking.
Ability to manage with minimal supervision and guidance.
Requires excellent interpersonal skills including conflict management and escalating concerns of negative behavior (e.g., bullying).
Years of Experience: 2-5 years as a support coordinator or equivalent role.
License: N/A
Certification: N/A

Nice To Haves

Education: N/A
Skills: Medical Terminology
Years of Experience: N/A
License: N/A
Certification: N/A

Responsibilities

Performa all administrative secretary duties for the AVP and/or Director. This may include meeting schedules, calendar coordination, and general office duties.
Sustainment of typing letters, reports, worksheets, expense forms and meeting minutes.
Tracking purchase order documents.
Maintaining documents for annual budget necessities.
Completes administrative travel requirements.
Provides support for meeting preparation (agenda), handouts, and sustaining meeting minutes
Support any reports needed for the administrative team to align operation awareness and trends of service.
Collaborate with the team to assure reports are timely and provide clarity.
Collaborate with the managers and support coordinators for any guidance they need with payroll, attendance records, and/or change of status reports.
Provides clerical support and guidance for special projects.
Maintains files for the leadership team as needed.
Provides guidance and upkeep of the files, copying of documents, correspondence of file organization, and assist with team communication.
Sustains purchase orders, maintains supplies, and monitors payments.
Assists with the support coordinators intake of mail and distribution to the appropriate teams.
Performs other duties as communicated.

Benefits

We provide flexible benefits that include compensation and programs to help you take care of your family, your finances and your personal well-being.
It’s what makes us one of the best places to work, and helps our employees live and work to their fullest potential.

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