Administrative Secretary to Deputy Superintendent

Vicksburg-Warren School District•Vicksburg, MS

23h

About The Position

Primary Function: To assist the Deputy Superintendent s with tasks necessary for the efficient operation of the district and to complete the detail and written work relating to the department’s operations and to coordinate other matters essential to the efficiency of the department.

Requirements

High School Diploma or higher.
Working knowledge of computer systems.
Efficient use of Microsoft Word, Excel, PowerPoint, and Publisher.
Effective oral and written communication skills.
Excellent organizational and clerical skills.
Ability to multi-task and manage demanding situations.
Ability to work well with others.

Nice To Haves

Experience in school office setting.

Responsibilities

Assists the Deputy Superintendent in general administrative operations.
Assumes such scheduling, coordinating, budget development, and clerical functions as the Deputy Superintendent may assign.
Attends meetings as assigned by the Deputy Superintendent.
Prepares and reviews reports as assigned by the Deputy Superintendent.
Reports to the Deputy Superintendent any developments or problems requiring the Deputy Superintendent ’s awareness or action.
Schedule interviews, arrange conferences, and keep a schedule of appointments for Deputy Superintendent.
Prepares, completes, and reviews letters, correspondence, and documents needed for efficient office operation.
Operates word processors, computers, calculators, copiers, and facsimile machines.
Keeps inventory and orders office supplies as needed.
Processes and keeps records of purchase orders, budget information, and requisitions.
Keeps Deputy Superintendent calendar and schedules upcoming events and meetings.
Makes appointments, returns calls, and delivers messages as needed.
Organizes, gathers, and provides data, information and materials needed for meetings, reports, and for the daily operation of the office.
Maintains an orderly filing system of office documents.
Reports any development or problems requiring action or awareness of the Deputy Superintendent.
Performs additional duties as assigned and directed by the Deputy Superintendent.