ADMINISTRATIVE SECRETARY - 48000527

State of Florida

1d•Onsite

About The Position

This position performs intermediate-level work under the direct supervision of the Bureau Chief, Bureau of Standards and Instructional Support (BSIS), Division of Public Schools. This position works closely with the Government Operations Consultant I who serves as the Bureau’s Personnel Liaison to provide administrative support involved in facilitating the operation of BSIS performing a variety of duties

Requirements

Knowledge and use of correct spelling, punctuation, and grammar; letter, report and tabular formats.
General knowledge of office procedures.
Knowledge of processing travel authorizations and reimbursement forms.
Proficient in using Microsoft Office software, such as Access, Excel, PowerPoint, Word
Ability to provide excellent customer service skills.
Ability to follow instructions to complete assigned tasks.
Ability to communicate clearly and effectively both verbally and in writing.
Ability to be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.
Ability to interact courteously with others.
Ability to demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
Ability to demonstrate consistent and reliable attendance
High School Diploma or Equivalent
1 – 3 years of experience

Responsibilities

Updates records and track progress regarding travel authorizations and reimbursements.
Updates spreadsheets related to bureau unit work and assist in monitoring accuracy of assigned content on unit’s supported documents.
Types correspondence using pre-established formats and procedures and proofs for grammatical and typewritten errors.
Assists in preparing and completion of input forms and reports, agendas and related conference materials for the Bureau Chief’s approval and signature
Assists other unit personnel as assigned.
Monitors bureau phone services.
Assists with bureau’s inventory processing, records, and tracking log.
Completes responses to written correspondence submitted through CORRFLOW for the bureau.
Prepares travel documents for non-DOE and DOE travelers as assigned according to Department policies and procedures.
Monitor and maintains essential office equipment to ensure effective operational practices.
Maintains departmental calendars to include BSIS Blue Room.
Distributes mail and arranges for FedEx, USPS, and UPS pickups.
Assist with maintaining adequate supply of office supplies and orders as instructed.
Performs other duties as assigned.

Benefits

State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions (www.myfrs.com)
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
Maternity and Parental Leave Benefits