Administrative Secretary Part-Time

City of Homestead, FL•Saint Paul, MN

43d•Onsite

About The Position

General Function: Responsible for secretarial and administrative work involved in developing and maintaining records concerning the City Clerk's Office. The employee in this classification works with considerable independent judgment, subject to the general direction and review by the City Clerk. Departmental work is to be handled in a confidential manner, and any dealings with the general public must be handled in a courteous way. All of the above information is intended to indicate the general nature and level of work performed by employees in this position. This description is not intended to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this position. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

High School graduate or equivalency is required.
Ability to establish and maintain effective working relationships with City Officials, department heads, other employees, professional groups and the general public.
Ability to refer any inquiries to other appropriate sources when information may not be obtainable from the City Clerk's Office.
Must have demonstrated ability at business letter composition, ability to grasp technical terms and concepts.
Must be able to take and pass a skills test existing for the position.
Must be Proficient in Microsoft Office Software applications such as Microsoft Word and Excel
Bilingual (English/Spanish) preferred.
Must be able to comprehend and follow verbal and written instructions.
Must possess a valid Florida driver's license with a clean driving record.
Must pass a background screening process.

Nice To Haves

Bilingual (English/Spanish) preferred.

Responsibilities

Assist in planning the work involved in producing and maintaining official City documents and records.
Assist in staffing & preparing committee meeting agendas.
Transcribe minutes of meetings.
Answers telephone, screens calls, takes and relays messages and information.
Greets and assists visitors.
Responds to and prepares responses to lien search requests of a routine nature.
Creates and maintains files for order and retrieval.
Opens, sorts and routes incoming mail; prepares outgoing mail.
Type's correspondence, forms, reports, records requisitions, memos, and other materials.
Uses office machines with skill and proficiency.
Researches information pertinent to departmental operations.
Performs other job-related duties as assigned by City Clerk and/or Deputy City Clerk.