ADMINISTRATIVE SECRETARY OPS - 60914180

State of Florida

5d • Onsite

About The Position

This is a general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children’s Legal Services program. The work is challenging but incredibly rewarding.
Location: Bartow, Polk County. Applicants interested in working in counties/cities other than Bartow, Polk County will need to apply for positions advertised for those specific areas on the People First System.
Hourly Salary: $16.71. Internal salary appointments are determined according to DCF Salary policy.

Requirements

• Excellent communication skills.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to use copying and fax machine.
• Ability to organize files and other records.
• Ability to enter data in records management systems.
• Ability to handle telephone calls in a courteous and effective manner.
• Prior experience working in a legal office preferred.

Nice To Haves

• Prior experience working in a legal office preferred.
• Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

Responsibilities

• Preparing Notices of Filings of legal documents and summonses
• Creating, maintaining, and closing case files
• Transporting legal documents to and from the courthouse daily
• Answering phones
• Filing documents in case files
• Filing documents with the court
• Sorting and distributing paper mail and electronic mail
• Operating copy machine
• Entering data timely and accurately into statewide databases
• Tracking court calendar activities
• Transmitting work electronically to other locations
• Preparing travel reimbursement requests
• Preparing witness requests and coordination
• Monitoring and ordering office supplies
• Travel submissions for the Office.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees