Administrative Secretary 7-12 (BMHS)

Humboldt Unified School District•Prescott Valley, AZ

51d•Onsite

About The Position

Performs office and administrative functions to ensure effective school communications; monitors staff attendance, processes facility use requests, transportation requests, time card distribution and collection, student records/files/enrollment and monitors assignment of substitute staff.

Requirements

Ability to operate standard office equipment
Ability to communicate effectively verbally and in writing
Ability to do perform multiple clerical functions simultaneously
Ability to do detailed mathematical computations
Ability to maintain confidentiality
Produce accurate work and complete assignments with minimal supervision.
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.
Ability to work cooperatively and courteously with staff, students, parents and community members.
Knowledge of applicable Federal and State laws, district procedures and Board policies.
Ability to handle confrontation and conflict without an emotional response.
High School diploma or equivalent
2-3 years previous school office experience preferred
Experience with various modern office equipment and systems
Any equivalent combination of training, education and experience that meets minimum requirements
Criminal justice/Fingerprint clearance
Demonstrated general proficiency in computer programs such as Microsoft Excel, Word and Google Suite.

Responsibilities

Prepares all memos, letters, school-wide communications, or other documents as required for parents, students, teachers, staff or the District Office
Resolves difficult situations by applying appropriate conflict resolution methods
Follows district guidelines in disciplining students when Administrator is off campus
Processes all employee absences and leave requests through the substitute program
Maintains all information relative to the school, facilities or personnel
Collects all time cards, checks for accuracy and submits to the district office following authorization by the site administrator
Approves employee's time in Time Clock, makes corrections to Time Clock as needed
Collects all monies and ensures that fees are deposited in proper accounts where applicable
Coordinates substitute teacher activities with the district office
Receives incoming phone calls and greets and directs visitors to school locations
Maintains calendars for the principal & facilities
Ensures all outgoing U.S. mail is properly sorted and incoming mail is distributed to proper recipients
Maintains Professional Development hours for the teachers
May process, administer and/or track discipline records, semester awards, professional development hours (teachers), progress reports, school website, yearly awards (4.0)/honor roll
Completes Electronic Personnel Action Requests (EPAR) for new hires, stipends, overloads and terminations
May assist in interviewing candidates and entering reference checks into applicant tracking system
Orders all supplies and materials needed and keeps an accurate inventory of those supplies
Process all purchase orders to vendors while keeping accurate records of outstanding and completed purchase orders
Cross trains with other office staff; fills in when needed
Assists with updating campus website and Facebook as needed
At the middle schools during the year - responsible for scheduling, maintenance of records (shredding and filing)
At the middle schools during the summer - registration, withdrawals, records request, scheduling, and incoming/outgoing mail
At the high school - assist with planning and organizing graduation
Other duties as assigned