Administrative Safety /Assistant

GreenPoint Ag•Covington, TN

2d•Onsite

About The Position

About GreenPoint Ag GreenPoint Ag is a farmer-owned, American-owned company. We’re committed to farmers’ success because that’s the only way we succeed. Seeking employees who share our dedication, we're a leading agricultural inputs company in the Southeastern U.S., operating in over 100 communities across ten states. If you're passionate about rural America and its farmers, join us. We're an Equal Opportunity Employer fostering an inclusive workplace in a vital industry. Apply now to be part of our hardworking, passionate team. About Our Opportunity Join our team as an Administrative /Safety Assistant at our Covington , TN Retail Location , where you’ll thrive in a supportive culture that values connectivity, employee engagement, and offers ample opportunities for career growth and development. Resume required for this position Summary/Objective Detail-oriented and proactive administrative and safety professional committed to improving site performance through precise documentation, comprehensive safety oversight, and efficient office operations that drive overall company success.

Requirements

High School diploma or equivalent; Associate degree in business administration, logistics, or related field is preferred
3+ years of related experience and/or training preferred; or equivalent combination of education and experience
Proficient with MS Office and ability to successfully learn to use other necessary computer systems used by company
Excellent communication skills, both written and verbal
Exceptional organization skills and attention to detail
Ability to multitask, prioritize tasks, and work under pressure
Strong problem-solving skills and strategic planning abilities
Must possess a valid driver’s license; must be able to meet a Motor Vehicle Review in accordance with Company policy
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence; ability to speak effectively before groups of customers, employees, and organizations
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule forms
Proficient in operating Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint
Ability to lean to successfully operate all other software and programs deemed necessary to perform job duties as stated
Valid driver’s license; must be able to meet a Motor Vehicle Review in accordance with Company policy
Ability to communicate with associates and customers
Ability to read, count, and write to accurately complete all documentation

Nice To Haves

Understanding of the agricultural retail environment is a significant plus
Specific site qualifications and progression may apply.
Advancement is not guaranteed by achieving years of experience only.
Proficiency in job and behaviors that align with GreenPoint Ag Core Values (i.e. teamwork – helping other employees) are large considerations, consult with local team.

Responsibilities

Follow all safety regulations and guidelines
Performs administrative functions related to customer orders, invoicing, credits, deliveries, inventory, reporting, accounts payable, filing, record keeping, and administrative functions through use of Ever Ag Merchant, Vanguard, and other software systems
Prepares, formats, edits, and proofreads a wide variety of materials including reports, correspondence, bulletins, memoranda, and other documents
Assists department by answering the telephone, directing calls, and taking messages as needed
Assists as needed in the coordination of programs and activities with office personnel and field staff to ensure their success
Assists as needed with assigned department/location travel and hotel needs
Assist location employees with computer access set up, system issues, etc.
Maintains office supply inventory to assure adequate resources are available
Presents a positive, professional image of Greenpoint Ag, its products and its programs
Maintain strong relationships with customers
Support route planning and logistical layout of product deliveries in a way to effectively support the customers when they inquire
Learn and become proficient in scale weight process
Learn and become proficient in fertilizer blending process to accurately enter and bill components into the point of sale system.
Facilitate employee onboarding coordination in conjunction with HR Dept, and provide on-site support for employees
Light counter sales duties
Maintain strict confidentiality of sensitive company and customer information
Embody GreenPoint Ag Vision, Mission, Values, and Goals in daily work, contributing to a strong company culture
Performs additional duties as assigned to support safety, compliance, and administrative operations.
Conduct ASMARK training for employees.
Perform inspections at all three locations:
Ladders
Fuel tanks and diked areas
Fire extinguishers
Fall protection harnesses
Fertilizer plant unloading areas
Bulk liquid fertilizer areas
Complete and maintain reports for each location:
Fire Prevention Plan
HAZCOM / Hazardous Materials Plan
Pesticide Production Report
SARA Tier II reporting
Site Vulnerability Assessment (SVA)
Workplace Chemical Inventory Report
PPE Assessment
SPCC plans (Ag and Fuel)
Schedule and conduct annual fire drills.
Maintain adequate PPE inventory.
Train new hires on PPE and safety requirements.
Complete medical questionnaires and perform respirator fit testing.
Ensure driver qualifications and compliance with medical cards and licenses.
Ensure operations meet Responsible Ag and other safety standards.
Report injuries/accidents to EHS and Hartford; assist with claims and medical care.
Post EHS safety alerts and collect employee signatures for alerts and weekly toolbox meetings; submit attendance sheets to EHS.