Administrative Purchasing Coordinator

Thalle Construction Company•Hillsborough, NC

2h•Onsite

About The Position

The Administrative Purchasing Coordinator supports day-to-day company operations by managing administrative purchasing activities, including office supplies, online orders, company credit card (P-card) transactions, and expense report validation. This role ensures all purchases are accurately tracked, documented, and aligned with company policies and job cost structures where applicable. Thalle Construction Co., Inc. (“Thalle”) is currently seeking an Administrative Purchasing Coordinator. This is an office-based role supporting corporate and project operations, with frequent interaction with accounting, office staff, and project teams. Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC and a regional office in Alvarado, Texas. Thalle has construction projects throughout the South East, Texas, and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams, reservoirs, locks, DOT roadway construction and bridges, large diameter utilities, landfills, mass excavation, wastewater, on-demand emergency services. We are a proud representative of Tully Group (www.tullygroup.us). The Tully Group is one the nation’s largest privately held, family-owned construction firms with their corporate office in New York City and long history of heavy civil projects in the Metro New York Area and New Jersey. Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including Major Medical, Dental, Vision, Short and Long-Term Disability, generous PTO, paid company holidays, Life Insurance, and 401K with a company match, and more! Compensation is based on experience and qualifications. Thalle is an Equal Opportunity Employer, E-Verify and Drug Free Workplace. Office Location: Hillsborough, North Carolina

Requirements

Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred
2–5 years of experience in administrative support, purchasing coordination, or accounting support
Strong attention to detail and accuracy in financial documentation
Working knowledge of expense reporting and company credit card processes
Proficiency in Microsoft Excel (tracking, reconciliations, reporting)
Strong organizational and time management skills
Ability to enforce policies while maintaining a service-oriented approach
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
Must be able to lift and carry up to 50 lbs.
Must be able to talk, listen and speak clearly on telephone.

Nice To Haves

Experience in construction or multi-project environments preferred
Experience with accounting or expense software (Viewpoint, Concur, etc.) preferred

Responsibilities

Process and coordinate purchases for office supplies, small tools, consumables, and general office needs
Place and manage online orders (e.g., Amazon, Staples, vendor portals) for office and project staff
Establish and maintain preferred pricing agreements with nationwide vendors such as Lowe’s, Home Depot, and Staples
Ensure all purchases are properly approved prior to order placement
Track purchases and maintain logs including item details, requester, cost, and delivery status
Coordinate deliveries to offices and job sites, ensuring proper receipt and distribution
Manage and reconcile company P-card transactions, ensuring all purchases include proper receipts, approvals, and business justification
Code transactions accurately to appropriate cost codes, departments, or overhead accounts in alignment with company policies
Review and validate employee expense reports for accuracy, completeness, and policy compliance
Submit approved expense reports to accounting and follow up on missing or incorrect information as needed
Identify, investigate, and resolve discrepancies related to purchases, expense reports, and invoices
Assist with invoice matching and support resolution of billing issues in coordination with accounting
Maintain organized and audit-ready records of all purchasing and expense documentation
Support audits by ensuring documentation is complete, accurate, and easily accessible
Help enforce company purchasing and expense policies and procedures
Monitor administrative spending trends and report on key metrics, compliance, and processing timelines
Identify cost-saving opportunities and recurring issues in purchasing and expense activities
Input and manage data within accounting and expense systems (e.g., Viewpoint, SAP, Concur, or similar)
Collaborate with accounting, office managers, and project teams to support purchasing needs and ensure proper cost allocation
Office-based role supporting corporate and project operations
Frequent interaction with accounting, office staff, and project teams