Administrative Project Manager
About The Position
As an Administrative Project Manager, you are responsible for executing administrative project management tasks as assigned, including developing and facilitating project plans, coordinating executive meetings, directly interact with c-suite clients, prepare supporting documentation, schedule meetings, create agendas, and capture meeting minutes. In addition, you will complete presentations, executive level reports, manage travel schedules, and attend industry events and conferences as needed. What you will do Work directly with our CSO to plan, implement, and track major projects for the company Manages all phases of projects, including managing and overseeing activities of various groups of internal and external stakeholders Proactively create, manage, and execute project plans Plans work schedules and determines key milestones and measurement criteria, identifies problems, and creates time and budget estimates for projects Serve as a communication liaison for executives and clients Produce, revise and update documents, including Excel spreadsheets, Word documents, Visio diagrams, and Power Point presentations Prepare/Send notices for appointments, conference calls and meetings Coordinate travel arrangements, including flights, rental cars, and hotels Prepare for and participate in departmental conference calls: preparing agenda, meeting documents, meeting minutes, etc. Maintain complete confidentiality and privacy of departmental matters Complete all assignments in a timely manner Complete any additional tasks and assignments as requested
Requirements
- 5+ Years Administrative Experience
- 5+ Years of Project Management Experience
- Strong Customer Service Focus
- Clear Verbal and Written Communication Skills
- Ability to Work in Fast-Paced Environment and Meet Deadlines
- Capability to Work both Independently and as Part of a Team
- Problem-Solving Mindset with Ability to Multitask
- Proficiency in Microsoft Office and Microsoft Visio
- Ability to Travel up to 10%
Responsibilities
- Executing administrative project management tasks as assigned
- Developing and facilitating project plans
- Coordinating executive meetings
- Directly interact with c-suite clients
- Prepare supporting documentation
- Schedule meetings
- Create agendas
- Capture meeting minutes
- Complete presentations
- Complete executive level reports
- Manage travel schedules
- Attend industry events and conferences as needed
- Work directly with our CSO to plan, implement, and track major projects for the company
- Manages all phases of projects, including managing and overseeing activities of various groups of internal and external stakeholders
- Proactively create, manage, and execute project plans
- Plans work schedules and determines key milestones and measurement criteria, identifies problems, and creates time and budget estimates for projects
- Serve as a communication liaison for executives and clients
- Produce, revise and update documents, including Excel spreadsheets, Word documents, Visio diagrams, and Power Point presentations
- Prepare/Send notices for appointments, conference calls and meetings
- Coordinate travel arrangements, including flights, rental cars, and hotels
- Prepare for and participate in departmental conference calls: preparing agenda, meeting documents, meeting minutes, etc.
- Maintain complete confidentiality and privacy of departmental matters
- Complete all assignments in a timely manner
- Complete any additional tasks and assignments as requested
Benefits
- Competitive payrates based on skills and experience
- Extensive benefits package : Medical, dental, vision, HSA, mental health programs, Employee Assistance Program, short term disability, voluntary insurance (LTD, auto, home, life, legal, pet, identify theft), employee discounts
- Rest and relaxation: Paid holidays and generous PTO based on tenure
- Community and Philanthropy: Paid volunteer time
- Paid Maternity and Parental Leave
- Contribute to your future: 401K plan and robust continuous learning opportunities
- Work Perks Program: Access to discounts that help save money in your daily life
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
