Administrative Project Coordinator

HDR

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities. Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed In addition to the above duties, this role will be expected to: Process in Newforma and distribute RFI's and Submittals for review and filing Take meeting notes and type, format, finalize, and distribute Assist Project Manager in monitoring deliverables of project team for compliance with established project submission dates Coordinate meeting times with required attendees, send out meeting invites and mange invites and responses

Requirements

Proficiency in Microsoft Office (i.e., Word, Excel, Outlook, PowerPoint)
Strong attention to detail and commitment to high-quality work
Strong organizational and time‑management skills, with the ability to manage multiple tasks and deadlines
Associate degree in a closely related field or combination of education and relevant experience
A minimum of 1 years related experience
Proficiency in Microsoft Word and Excel
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Bachelor's degree
Proficiency in Microsoft Office (i.e., Outlook, PowerPoint)

Responsibilities

Type, format and organize project documents, reports, specifications and correspondence
Create and maintain paper and electronic files
Order insurance and monitor insurance certificates
Apply company quality assurance guidelines and procedures for project document management
Assist with and help coordinate meetings and presentations
Exhibit professionalism with clients
Work with multiple Project Managers and project teams as needed
Assist with project guides, project reviews, project invoices and expense reports as needed
Perform other duties as needed
Process in Newforma and distribute RFI's and Submittals for review and filing
Take meeting notes and type, format, finalize, and distribute
Assist Project Manager in monitoring deliverables of project team for compliance with established project submission dates
Coordinate meeting times with required attendees, send out meeting invites and mange invites and responses