Administrative Project Coordinator

M3 Insurance•Fitchburg, WI

2d•Hybrid

About The Position

At M3, the Administrative Project Coordinator plays a pivotal role in driving the organization's workflow processes. Your primary responsibility is to ensure the seamless operation of these processes, utilizing a diverse skill set encompassing clerical, technical, and customer service expertise. By effectively managing and maintaining documents produced for our clients, prospects, and carrier partners, you will contribute significantly to the success and reputation of our company. Your role at M3 won’t be about the boundaries presented in a job description – it’s about the possibilities that you can envision once you walk through the doors on your first day. We’re looking for people ready to take control of their career and excited to make a real impact with their position. As an insurance broker, M3 helps you manage risk, purchase insurance, and provide benefits to your employees. We partner with clients on everything from property & casualty and employee benefits to personal lines, executive benefits, and employer-sponsored retirement plans. And, we’re privately owned and independent which means we’re doing what’s best for our clients – not what’s best for Wall Street or private equity. At M3 Insurance experience the best of both worlds with our dynamic flexible work environment. Enjoy the flexibility to work remotely every so often while still fostering collaboration and innovation in our office spaces. We prioritize work-life balance and empower our employees to thrive in a supportive and inclusive atmosphere. M3 is building a culture focused on learning and progression, where M3ers are empowered by education, inclusive conversations, and real action that supports the future we envision. M3 is committed to providing equal employment opportunity for all qualified individuals regardless of their age, sex, color, race, creed, national origin or ancestry, religion, marital status, military status, sexual orientation, disability/handicap, family responsibilities, non-relevant arrest or conviction records, or any other basis protected by law. In addition, we are committed to fully observing all relevant non-discrimination laws, including those regarding veterans’ status, and will make reasonable accommodations for otherwise qualified individuals as appropriate. This commitment is reflected in all M3’s practices and policies regarding hiring, training, promotions, transfers, rates of pay, and layoff, as well as in all forms of compensation, granting leaves of absence and in any other conditions of employment. All matters relating to employment are based upon ability to perform the job. In the best interests of M3 and all of its employees, every employee is to make every effort to avoid bias or prejudice in the workplace with regard to the above categories.

Requirements

High school diploma or equivalent is required.
Minimum of one year experience in an administrative/clerical role or training.
Demonstrated proficiency in Microsoft Windows-based software applications, including Word, Excel, and PowerPoint.
Excellent communication skills, both verbal and written.
Strong organizational abilities with a keen eye for detail.
Ability to prioritize tasks and manage multiple projects simultaneously.
Valid driver's license

Responsibilities

Extend proficient clerical support to internal clients, ensuring their operational needs are met promptly and efficiently.
Collaborate across all agency departments, offering indispensable administrative assistance to facilitate smooth functioning.
Assist in crafting and disseminating client communications, fostering strong and lasting relationships.
Execute tasks with precision and promptness, garnering commendation and positive feedback from peers and supervisors.
Uphold an unwavering commitment to accuracy, ensuring that all administrative work meets the highest standards.
Dedicate yourself to achieving overall client satisfaction, becoming an indispensable asset to our team.