Administrative/ Project Assistant

Hoyle, Tanner & Associates, Inc.•Concord, NH

52d•Onsite

About The Position

Hoyle Tanner is seeking a part-time highly organized and detail oriented Administrative Assistant to join our team 20-25 hours per week. The ideal candidate will be responsible for providing administrative support to ensure the efficient operation of the Concord office while assisting production staff with contracting, billing, accounting and client communication. The ideal candidate will have excellent communication skills, attention to detail, the ability to work in a fast-paced environment and have a strong connection to our corporate Values of Respect, Responsibility, Commitment, and Quality.

Requirements

AS or BS (preferred) degree or equivalent years of experience
2-5 years’ administrative experience
Proficient in Adobe/Bluebeam
Knowledge of office management systems and procedure
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and ability to prioritize work
Attention to detail and problem-solving skills
Strong organizational skills with the ability to multitask

Nice To Haves

Familiarity with Deltek/ Vantagepoint a huge plus

Responsibilities

Answer and direct phone calls
Provides administrative support for office staff
Enter/maintain project setup and plans in Deltek (Vantagepoint), with assistance
Maintain filing systems which may include insurance certificates, contracts, agreements, project files
Assist production staff with contracting, billing, accounting and client communication
Produce/Edit/Format letters, memos and correspondence which may include surveying or engineering agreements, reports,
Copying/scanning/faxing/other administrative tasks
Assist with meeting preparation and calendar management
Assist in making travel and event arrangements

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