Administrative Programs Officer II

State of Oklahoma

5d • Onsite

About The Position

Positions in the job family are assigned responsibilities involving professional level work in managing, coordination or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, humans resources administration, physical plants operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs may also be included in this job family. Typical Functions Plans, organizes, and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency. Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program. Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity. Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals. Advises on futures resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs. Plans, develops, and conducts training, seminars, meeting, or clinics as required; represents the agency at meetings, seminars, and conferences. Drafts policies and procedures and develops contract or grant proposals. Reviews proposed legislation and recommends changes; may act as legislative liaison. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit, or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope. Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating programs services and activities. Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff.

Requirements

• Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administrations; or an equivalent combination of education and experience, substituting one year of technical administrative experience for each year of the required bachelor's degree.
• One year of technical administrative experience may also be substituted for one year only of the required experience.
• Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.
• Knowledge of the methods of organization and management; of public administration; of agency policies and procedures; or grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices.
• Ability to establish and maintain effective working relationships with others; to communicates effectively, bother orally and in writing; to establish and develop training programs, to exercise good judgement in analyzing situations and making decisions; and to organize and presents facts and opinions.

Responsibilities

• Plans, organizes, and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
• Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
• Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
• Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
• Advises on futures resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
• Plans, develops, and conducts training, seminars, meeting, or clinics as required; represents the agency at meetings, seminars, and conferences.
• Drafts policies and procedures and develops contract or grant proposals.
• Reviews proposed legislation and recommends changes; may act as legislative liaison.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees