Administrative Programs Officer I-II

Oklahoma State Government•Oklahoma City, OK

6h•Onsite

About The Position

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.

Requirements

Level I: Education and Experience requirements at this level consist of a bachelor's degree and one year of professional or technical administrative experience in business or public administration; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.
Level II : Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative experience for each year of the required bachelor's degree. One year of technical administrative experience may also be substituted for one year only of the required experience. Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.
Knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices.
Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.
Some positions may require that applicants be willing and able to fulfill job-related travel normally associated with this position.

Responsibilities

Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.
Drafts policies and procedures, and develops contract or grant proposals.
Reviews proposed legislation and recommends changes; may act as legislative liaison.
Assist in activating ODOT and OTA construction contracts for the entire state.
Review contract documents and plans to accurately enter data into SiteManager and AASHTOWare software programs.
Work with other divisions, field districts, and departments to collect and verify various information and documents.
Generate Notice To Proceeds.
Maintain electronic contract files, notice to proceeds, and final detail estimates.
Assist in processing progressive estimates.
Verify contractual documents and estimates for accuracy.
Process claims for payment to contractors.
Communicate with residency personnel and contractors of deficiencies.
Assist with subcontract approval program.
Ensure subcontracts are approved by Contract Compliance Division prior to approval.
Maintain electronic subcontract files.
Act as a liaison with contractors, field personnel, other divisions, other departments, and the general public for information and problem solving.

Benefits

Annual benefit allowances
A variety of health, dental, and vision plan options
Paid annual and sick leave that rolls over each year
11 paid holidays
Robust retirement savings plans
EAP & wellness program
Comprehensive Insurance Plans: The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA).
Retirement Savings Plans: Pathfinder Defined Contribution Plan : available to employees who began State employment after November 1st, 2015. Employer matches 6% with an employee contribution of 4.5%. Employer matches 7% with an employee contribution of 7% or above. OPERS Defined Benefit Plan : available to returning employees who were previously enrolled in OPERS.
Annual & Sick Leave (PTO): 15 days accrued annually during the first 1–5 years of service. 18 days accrued annually for 5–10 years of service. 20 days accrued annually for 10–20 years of service. 25 days accrued annually for over 20 years of service. Sick leave: Accrued at 15 days per year
Paid Holidays: 11 paid holidays per year
Longevity Pay: Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service.
Employee Assistance Program (EAP): EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems.