Administrative Program Specialist (Managing Consultant/Associate Director)

Guidehouse•Mclean, VA

57d•$113,000 - $188,000

About The Position

The Administrative Program Specialist will provide operational and programmatic expertise to support the client's research and development initiatives, which are essential for advancing efforts in biotechnology and biopharmaceuticals to address public health impacts. This includes developing program strategies, plans, and budgets, and overseeing portfolios to ensure technical and contractual requirements are met. You'll analyze proposals and metrics to identify risks and recommend improvements, while coordinating across government directors, stakeholders, and partners to align on emerging technologies and transition opportunities. Additionally, you'll support acquisition planning, manage program milestones, and facilitate technical discussions and documentation to advance the client's mission. As an administrative program specialist, you will be a critical member of project teams, helping our clients solve complex public health and business challenges from strategy through execution. You will have an opportunity to deepen your specialized knowledge and consulting skills, with room for long-term professional growth and career development within the firm. We are looking for candidates who are self-motivated, outcomes oriented, and capable and willing to develop solutions on their own and collaboratively as part of a team of highly skilled professionals.

Requirements

Bachelor's degree in business or appropriate scientific/life sciences field
Minimum 8 years of relevant industry experience related to: project management supporting medical countermeasures initiatives such as, cost, schedule, performance, risk analysis, and advice; managing the process of identifying, capturing, storing, archiving, evaluating, retrieving, distributing, and sharing information assets supporting the federal government; facilitating collaboration across multiple Advanced Research and Development (ARD) and Medical Countermeasure (MCM) workstreams; planning, analysis, and interagency coordination
Graduate degree in business or appropriate scientific/life sciences field
Minimum 10 years of relevant industry experience related to: project management supporting medical countermeasures initiatives such as, cost, schedule, performance, risk analysis, and advice; managing the process of identifying, capturing, storing, archiving, evaluating, retrieving, distributing, and sharing information assets supporting the federal government; facilitating collaboration across multiple Advanced Research and Development (ARD) and Medical Countermeasure (MCM) workstreams; planning, analysis, and interagency coordination

Nice To Haves

Ability to identify program risks and problems and assist with mitigation strategies
Strong organizational skills (e.g., time management, communication, setting goals, delegation, working under pressure, self-motivation, analytical thinking, and attention to detail)
Proficiency in written and oral communications, planning and analysis
Being a self-starter and ability to critically think at the operational level to determine and recommend project management practices for implementation
Expertise in project management tools, information management and content management strategies
Proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, Teams, and Outlook; experience with data visualization tools such as Power BI is preferred
Proficiency in Adobe applications, including Acrobat Reader, DC Pro, and Adobe Connect
Ability to think strategically while delivering tactically, with a keen attention to detail
Ability to work effectively in a dynamic, fast-paced environment
Demonstrated ability to collaborate and contribute as a team member, understanding personal and team roles, contributing to a positive working environment by building relationships with team members, and proactively seeking guidance, clarification, and feedback
Experience prioritizing and handling multiple tasks, researching and analyzing pertinent client, industry and technical matters, and utilizing problem-solving skills to achieve desired outcomes

Responsibilities

Provide operation and programmatic expertise for the execution of multiple research and development programs
Analyze and evaluate programs, proposals and plans, and program metrics for technical and programmatic merit, as well as to identify risks, mitigation strategies and potential areas of improvements
Analyze and evaluate programs, plans, and metrics to align with mission and program goals; assist with the design, procurement, and execution of programs in support of the Government Program Director(s)
Identify, evaluate, and accelerate innovative projects to advance client initiatives
Identify opportunities and assist with transition of selected programs; provide contract management and acquisition support to program
Develop program plans, strategies, and budgets; assist in managing program portfolios and providing oversight on projects and product development to ensure all requirements are addressed
Develop and manage program plans and financial tools to provide appropriate oversight to a number of programs and budgets in a portfolio
Coordinate and integrate amongst Government Directors and potential stakeholders, interagency partners, and user communities regarding areas of collaboration, needs, emerging industrial and academic capabilities and technologies; identify and review emerging requirements and opportunities for transition of selected technology programs
Assist with the vision, design, acquisition, and execution of programs in support of the Government Program Director(s)
Assist in development and editing of various documents and briefings; organize, coordinate and host technical meetings, workshops, etc.
Assist with the preparation for technical discussions with Government and Industry regarding program concepts, funded projects, strategies, and transition concepts
Assist the program manager with programmatic metrics and milestones (cost, schedule and adherence to contractual requirements)
Build and sustain meaningful relationships with clients and colleagues
Contribute to positive, inclusive team culture and collaborative working environment
Understand and use firm capabilities, solutions, and methodologies

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend