Administrative Program Specialist A

State of Louisiana • Baton Rouge, LA

29d

About The Position

In this role, you'll play a key part in keeping our operations running smoothly by coordinating and managing at least two essential administrative functions-such as purchasing, budget support, records management, facility operations, inventory, or personnel. You'll ensure efficient processes, support daily operations, and contribute to the overall effectiveness of our programs. This is an excellent opportunity for someone who enjoys variety, takes initiative, and thrives in a fast-paced, service-focused environment.

Requirements

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Pursuing Professional Development: A personal commitment to take advantage of opportunities to increase your professional knowledge, skills, and abilities.
• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels over time.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.
• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.

Responsibilities

• Coordinate and manage at least two core administrative functions such as purchasing, budgeting, records management, facility operations, inventory control, or personnel support.
• Monitor daily operations to ensure tasks are completed efficiently and in compliance with agency policies and procedures.
• Maintain accurate records, documentation, and reports to support administrative functions and decision-making.
• Identify opportunities to streamline workflows and improve processes within assigned program areas.
• Collaborate with staff, supervisors, and other departments to support smooth program operations and resolve administrative issues.
• Provide reliable administrative support by prioritizing tasks, managing deadlines, and ensuring consistency in day-to-day operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Number of Employees: 501-1,000 employees