Administrative Program Manager II

State of Maryland • Baltimore City, MD

1d

About The Position

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today! The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. The Director of Property and Fleet Management is responsible for the implementation of policies and practices as to the proper use of and accountability for the Department’s land, buildings, equipment, materials and supplies, and vehicles. This position requires that the Director function as lead with planning, design, development, and implementation of automated asset/inventory management programs and systems, insuring publication, notification, and training of policies and procedures. This is a MANAGEMENT SERVICES position with the Department of Public Safety and Correctional Services. The incumbent serves at the pleasure of the appointing authority.

Requirements

• A Bachelor's Degree in Business Admin, Logistiics, Public Admin or related field
• At least 5 years of experience working in Property & Fleet Management and at least 3 years progressive management/supervisory experience in fleet, facilities, or equipment maintenance.

Nice To Haves

• Experience with Budgeting, cost control, financial acumen.
• Experience with Fleet/facility management best practices, maintenance operations, relevant software.
• In-depth knowledge of Federal (DOT, OSHA) & state laws/safety standards.
• Experince with Project Management: Ability to manage complex projects, from construction to fleet initiatives

Responsibilities

• Oversee and monitor property and other inventory policy and procedures for the department to ensure that its operating agencies comply with DBM and DGS requirements and state laws.
• Prepare written directives, bulletins and reports to ensure proper procedures are followed.
• Monitor agency activities, report findings and make recommendations to improve operations and enhance inventory/property functions.
• Review and make recommendations on changes to the Department’s Policy and Procedures for the management of its assets.
• Responsible for managing Department property records systems which identify values and track the location of land, buildings, capital equipment, infrastructure and construction in progress as well as perpetual inventories for material and supplies.
• Provides technical assistance and training for operating agencies on policy and procedures for the control and accountability for property and implementation and use of automated systems.
• Collect and report information related to the acquisition, assignment, use, operational costs, and incidents related to the operation of State vehicles used by the Department; Ensure compliance with State of Maryland Policy and Procedures for Vehicle Fleet Management and Drivers of State Vehicles.
• Coordinate the timely processing of required reports to DBM and DGS on the value of land, building, infrastructure, equipment, material and supplies, and work in progress, vehicle inventory status and commute mileage, excess property declarations and missing and stolen property reports, and facilitate the processing of insurance claims for the damage or theft of fixed assets including vehicles involved in accidents or damaged by other means.
• Review Legislative Auditors findings on property matters. Prepare and assist institutions/agencies with development of corrective action plans, also closely monitor to ensure timely completion of corrective action plans.
• Ensure maintenance of control accounts for fixed assets for consolidated agencies of the Department and monitors other control accounts to ensure that the operating units of the Department establish the necessary controls on materials, supplies and fixed assets to comply with all State requirements and the policy and procedures of the Department.
• Ensure management and staff follow State policies and procedures regarding management of fixed assets and materials and supplies.
• Ensure fixed asset inventories are audited on a regular basis to ensure integrity of the inventory process.

Benefits

• health insurance, dental, and vision plans offered at a low cost.
• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 101-250 employees