Administrative Program Coordinator - Programs & Events
About The Position
In this role, you will provide operational and administrative support to a team responsible for employee engagement programs and initiatives across the organization. You will help coordinate schedules, manage vendors, track budgets, and support the logistics required to execute events and programs that strengthen organizational culture and collaboration. You will work closely with internal stakeholders and leadership to maintain project task lists, monitor program progress, and prepare reports and presentation materials for meetings and reviews. This position plays an important role in ensuring employee engagement activities run smoothly from planning through execution, requiring strong organizational skills, clear communication, and the ability to manage multiple priorities in a fast-paced environment.
Requirements
- Bachelor’s degree in Business, Operations, Administration, or a related field, or equivalent professional experience.
- 2+ years of administrative support experience in a corporate or professional office environment.
- Experience coordinating schedules, meetings, and operational logistics.
- Strong organizational and time management skills with the ability to handle multiple priorities.
- Proficiency in Microsoft Office tools including Excel, PowerPoint, Outlook, Teams, and OneNote.
- Experience using collaboration platforms such as SharePoint or similar document management tools.
- Strong written and verbal communication skills with attention to detail.
- Ability to work independently while collaborating effectively with cross-functional teams.
- Comfortable supporting events and operational programs in a fast-paced environment.
- Ability to manage confidential information with professionalism and discretion.
- Availability to work onsite in a corporate office environment.
Nice To Haves
- Experience supporting employee engagement programs, HR initiatives, or executive teams.
- Experience coordinating vendors, events, or large meetings in a corporate setting.
- Familiarity with project tracking tools, event management platforms, or program coordination systems.
- Experience preparing leadership reports, presentations, or executive review materials.
- Demonstrated ability to build strong relationships with internal and external stakeholders.
- Experience managing budgets, invoices, or expense tracking for programs or projects.
Responsibilities
- Provide day-to-day administrative and operational support to the employee engagement team.
- Coordinate calendars, meetings, and communications across internal teams and stakeholders.
- Assist in planning and executing employee engagement events and initiatives.
- Manage vendor coordination, including scheduling, logistics, and tracking vendor expenses.
- Track program budgets, invoices, and expenses to ensure accurate reporting and reconciliation.
- Maintain task lists and project trackers to monitor program progress and deadlines.
- Pull and consolidate reports, status updates, and engagement metrics for leadership review.
- Prepare presentation materials, reports, and documentation for meetings and events.
- Serve as a point of contact for internal teams and external partners related to engagement programs.
- Coordinate logistics for meetings, programs, and events to ensure smooth execution.
- Provide general office and administrative support as needed for team initiatives.
Benefits
- Medical, dental, and vision coverage
- Flexible Spending Account
- 401k program
- Competitive PTO offerings
- Parental Leave
- Opportunities for professional growth and development
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
