Administrative Program Coordinator I

Cleveland Clinic

1d•Onsite

About The Position

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world-class, and caregivers are family. Cleveland Clinic is recognized as one of the top hospitals in the country. You will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. The Administrative Program Coordinator will serve as an administrative assistant responsible for coordinating physician onboarding by preparing and sending letters of intent and ensuring all required onboarding documentation is completed and submitted, including licensure applications. This role manages and schedules physicians’ onboarding itineraries, including meet-and-greet sessions with key stakeholders and department chairs. The coordinator facilitates system access by setting up physicians in Epic and supports operational readiness by ordering phones and lab coats. A significant component of the role involves working in Oracle to process invoicing and manage the renewal of purchase orders for service agreements, particularly in support of the Pulmonary and Critical Care departments. A caregiver in this position works days from 8:00 a.m. – 5:00 p.m.

Requirements

Associate’s Degree and two years of administrative experience OR High School Diploma/GED and four years of experience OR Bachelor’s Degree in Business Administration, Healthcare Administration or a related field

Nice To Haves

Bachelor's degree in business administration, Healthcare Administration, or related field
Knowledge of project management and communication practices
Strong computer skills and experience with software applications
Healthcare experience or related organization

Responsibilities

Lead or coordinate multiple projects and policy initiatives.
Update, monitor and manage databases.
Develop scorecards/milestones to track progress and analyze project improvement and progress.
Report discrepancies and variances.
Coordinate project prioritization and assist with policy and initiative implementation.
Assist with scheduling, coordination, preparation and communication of meetings.
Attend meetings and records key outcomes.
Support all office administrative functions.
Develop and maintain updates.