Administrative Program Assistant

University of Oregon • Eugene, OR

48d • $21 - $32

About The Position

The Academic Program Assistant (APA) provides critical administrative and program support for the School of Planning, Public Policy and Management (PPPM) within the College of Design. This position plays a key role in supporting academic operations, curriculum planning, event coordination, faculty reviews, and internal communications. Additionally, the APA serves as a primary liaison to the Central Business Services Office (CBSO) for transactions related to human resources, payroll, accounts payable, and travel and expense processing. In this role, the coordinator collaborates with CBSO staff to support hiring and onboarding of student and GE employees, initiate Concur approvals, reconcile faculty and program spending, and ensure compliance with university financial policies and procedures. The APA handles projects ranging from routine administrative tasks to complex assignments requiring advanced problem-solving, initiative, and the ability to complete non-sequential steps. The role involves independent communication with individuals and groups at all levels of the institution, as well as the general public, to research and interpret information, respond to inquiries, and assist with projects that advance school and college goals and objectives.

Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.
• Ability to coordinate multi-layered projects.
• Effective communication in person, over the phone and via email.
• Ability to work in a team-oriented environment.
• Intercultural competency.
• Detail-oriented.

Nice To Haves

• Experience working with Banner.
• Experience in higher education administration.
• Bachelor's degree.
• Experience as lead in organizing events.
• Experience working with hiring and human resources processes.
• One year of professional experience in an administrative environment, including some element of detail-oriented data entry.

Benefits

• The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off.
• For more information about benefits, visit our website.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees