Administrative Assistant Puppy Program

CANINE COMPANIONS FOR INDEPENDENCE, INC. • Oceanside, CA

5d • $20 - $22

About The Position

The Administrative Assistant Puppy Program provides clerical, administrative and organizational support to the puppy program with a high degree of accuracy, responsiveness and discretion.

Requirements

• Ability to multitask and manage time effectively while maintaining organization and attention to small details
• Professional work ethic and ability to communicate with a calm demeanor under emotional circumstances
• Ability to compose and transcribe letters using Word and mail merge
• Familiarity with Microsoft office (word, excel, etc,), Adobe and other business software
• Knowledge of puppy behavior and basic training

Nice To Haves

• Minimum of 2 years’ previous administrative office assistance experience

Responsibilities

• Puppy Raiser Coordination: Assist puppy program manager with the maintenance of prospective and current puppy raiser lists and puppy availability. Review puppy raiser applications, schedule phone interviews and site visits. Assist with the processing of confirmation of acceptance or denial letters to prospective puppy raisers.
• Puppy Program Materials: Assist with the ordering, updating, assembly and administration of puppy raising manuals, related printed matter and collateral supplies.
• Puppy Raiser Orientation: Assist with arrangements for puppy placements with puppy raisers, conducting puppy raiser orientations, shipping arrangements, creating puppy raiser contracts, orientation folders, manuals, and other orientation related needs.
• Puppy Matriculation: Update, prepare and distribute turn-in packets and related correspondence to puppy raisers of matriculating dogs. Monitor and coordinate the return of all materials from puppy raisers prior to matriculation. Assist the puppy program manager at graduation, turn-in including puppy raiser reception, check-in, photos and tours.
• Release Dog Program: Assist with the preparation of release dog contracts, notification of puppy raiser of released dog, adoption back to puppy raiser or hand off to release dog coordinator to process through released dog waiting list.

Benefits

• Employer-Paid Health Coverage: Medical, dental, and vision benefits for staff
• Paid Time Off: 14 paid holidays annually, including an Inclusion Holiday, plus 17 paid days off (PTO) during your first year
• Retirement Savings: Employer-matched 403(b) retirement plan
• Community Engagement: Additional paid hours to volunteer within your community
• Employee Assistance & Wellness Programs: Support for both professional and personal well-being
• Inclusion and Diversity Committee dedicated to ongoing efforts to foster a diverse and inclusive workplace by setting actionable goals and evaluating progress

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees