Administrative Professional - Associate Administrative Assistant

Longenecker & Associates • Aiken, SC

1d

About The Position

Longenecker & Associates (L&A) seeks a motivated Administrative Professional - Associate Administrative Assistant to contribute to our mission supporting our work at Savannah River Nuclear Solution in Aiken, SC . L&A is a woman-owned small business and trusted partner enabling critical missions across the U.S. Department of Energy (DOE) complex for more than 30 years. We contribute to DOE’s nuclear security and environmental remediation enterprise by providing the highest-caliber staff and experts. L&A is unconditionally committed to mission success and the well-being of employees, the nation and the environment. Our team members are passionate about building a healthier environment for generations to come. We are a community that interfaces and effectively communicates with all levels of management and government. If you have a passion for excellence, seek opportunities to engage in mission critical work, and consistently exceed expectations, apply now to join our professional family. POSITION DESCRIPTION The main duties include, but are not limited to: · Provides a variety of administrative and staff support services to an organizational unit, · May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc, · Administers programs, projects, and/or processes specific to the operating unit served, · May serve as administrative liaison with others within and outside the organization regarding administrative issues, related to purchasing, personnel, facilities, and operations, · Performs, as a generalist, a variety of administrative functions in a WSRC organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows: · Gathers information, prepares special reports and presentations, maintains records, and projects future trends, · Provides input and assistance on organizational and company policies and administrative procedures, · Coordinates activities in support of safety, health, financial, and overall operations of the Site, Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions, · Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures, · Reviews and answers correspondence, · May compile, store, and retrieve management data, using computer, · Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations, · May be responsible for specific activities related, but not limited, to the following: -Training requirements and logistics, · Time and attendance records -Terminations, new hires, transfers, · Operating reports and statistical records of performance data, · Purchase requisition review, · Work request coordination, · Field property administration, · Material and/or waste inventory and tracking -Data collection for budget development, · Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, · Event investigation and followup reporting for abnormal events (SIRIM), · Conducting financial and operational audits, · Assist with development of organizational self-assessment criteria, administration of self-assessment programs and followup reporting,Preparation of reports, · May provide functional and operational guidance to administrative and clerical staff as required.

Requirements

• HS diploma and 5-7 years practical experience in a business or administrative area
• OR associate degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area
• OR BS degree and no experience Specific training may be required for operations or administrative policies
• Ability to work in a diverse work environment
• Satisfactory results of a pre-employment screening, which includes a background check and drug screening in accordance with Federal requirements (details below)
• Ability to fulfill and promote L&A core values.

Nice To Haves

• Previous experience on DOE sites and programs
• Working knowledge of a variety of administrative and staff support services to an organizational unit.
• Ability to handle multiple priorities while meeting deadlines
• Oral and written communication skills and strong problem solving, analysis and interpersonal skills
• Ability to work with different levels of management to achieve desired results.
• Computer skills to include Microsoft Office, Excel, PowerPoint.

Responsibilities

• Provides a variety of administrative and staff support services to an organizational unit
• May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc
• Administers programs, projects, and/or processes specific to the operating unit served
• May serve as administrative liaison with others within and outside the organization regarding administrative issues, related to purchasing, personnel, facilities, and operations
• Performs, as a generalist, a variety of administrative functions in a WSRC organizational unit by supporting/assisting administrative, technical, and/or management personnel
• Gathers information, prepares special reports and presentations, maintains records, and projects future trends
• Provides input and assistance on organizational and company policies and administrative procedures
• Coordinates activities in support of safety, health, financial, and overall operations of the Site
• Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions
• Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures
• Reviews and answers correspondence
• May compile, store, and retrieve management data, using computer
• Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations
• May be responsible for specific activities related, but not limited, to the following: -Training requirements and logistics
• Time and attendance records -Terminations, new hires, transfers
• Operating reports and statistical records of performance data
• Purchase requisition review
• Work request coordination
• Field property administration
• Material and/or waste inventory and tracking -Data collection for budget development
• Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA
• Event investigation and followup reporting for abnormal events (SIRIM)
• Conducting financial and operational audits
• Assist with development of organizational self-assessment criteria, administration of self-assessment programs and followup reporting,Preparation of reports
• May provide functional and operational guidance to administrative and clerical staff as required.

Benefits

• As an L&A employee, you will be eligible for a competitive salary as well as a comprehensive benefits package including healthcare (medical and dental), 401K plan, and paid time off.
• We believe in investing in our employees beyond compensation and as an L&A employee, you will have access to in-house training, career pathing, mentoring, award programs, tuition reimbursement and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED