Administrative Professional 1 20022897

Ohio Department of Administrative Services•Columbus, OH

8h•Onsite

About The Position

The Division of Parole & Community Services is seeking a dedicated security-minded individual to assume the duties and responsibilities of an Administrative Professional 1 in Franklin County, located within the Bureau of Community Sanctions. This position is guided by the Agency's mission "To reduce recidivism among those we touch". The role will be filled in accordance with the provisions of the OCSEA/AFSCME Collective Bargaining Agreement, granting ODRC bargaining unit members selection rights before non-bargaining unit members.

Requirements

1 year training or 1 year experience in secretarial science or business office applications.
For positions requiring technical terminology, applicants must also have 6 months training or 6 months experience in relevant technical terminology.
Equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Administrative Support/Services, Customer Service.
Professional Skills: Attention to Detail.

Responsibilities

Works under general supervision and requires considerable knowledge of clerical functions and office procedures.
Oversees warrants, detainers, and extradition operations within the Division of Parole & Community Services (DPCS) Adult Parole Authority’s (APA) Field Services Section for persons under the supervision of the Ohio Department of Rehabilitation & Correction.
Operates Law Enforcement Automation Data Systems (LEADS) terminal, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG), and BCI&I terminal to compile and generate reports involving complex technical, legal, statistical, and confidential material from written copy or oral instructions.
Follows protocols required by LEADS regarding warrants, including validating a warrant entered by Ohio State Highway Patrol (OSHP) within the required timeframe, performing a second check to include proofing current warrant information, and entering additional information not available at the time the warrant was entered.
Enters confidential criminal offense data and identifying information and retrieves data/reports within the computer system.
Evaluates available records.
Creates and maintains files and reports.
Retrieves materials.
Works with the Ohio State Highway Patrol Communication Center in maintaining warrant files.
Communicates information to staff regarding notifications of Protection order and Detainer notifies.
Maintains inventory and verifies and updates assets assigned to ODRC permanent staff.
Orders office supplies, goods, and equipment.
Schedules maintenance on office equipment.
Maintains Fleet hub documentation for DPCS state vehicles.
Schedules maintenance, maintains records, and replacement schedules for vehicles.
Receives visitors, answers routine requests, and answers telephone calls, including after-hour calls from the monitoring center.
Schedules training sessions and other meetings.
Processes incoming and outgoing mail.
Receives and logs in material.
Types routine correspondence.
Attends meetings, trainings, and conferences.
May give presentations and conduct training.
Responds both verbally and in writing to questions and concerns.
Works on special projects and/or committees as assigned.
Must conduct oneself professionally and in a law-abiding manner at all times in accordance with Ohio Department of Rehabilitation & Correction’s Standards of Employee Conduct.
Local travel required.
Performs other duties as assigned.