Administrative Professional 1 - 20026878

Ohio Department of Administrative Services • Columbus, OH

6h

About The Position

This Administrative Professional 1 role involves providing comprehensive administrative support, primarily focusing on processing discipline packets, managing grievance records, handling correspondence, and assisting various staff members including EEO and the Warden's office. The position requires strong organizational skills, attention to detail, and the ability to manage confidential information and communication, as well as general office duties like mail distribution, phone answering, and supply management.

Requirements

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications
• For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology
• Administrative Support/Services
• Computer Literacy
• Clerical & Data Entry
• Attention to Detail
• Organizing and Planning
• Time Management

Responsibilities

• Processes discipline packets
• Types, copies, logs and serves employee Pre-Disciplinary Conference Notices
• Manages hearing schedule
• Distributes Pre-disciplinary packets
• Completes confidential documents/materials
• Maintains database for grievances filed by unions and exempt employees
• Responsible for preparing correspondence and reports from rough draft /dictation
• Composes and types correspondence
• Screens incoming calls and responds to inquiries
• Assigns grievance numbers
• Maintains grievance files
• Handles grievance communication between management and unions and employees
• Tracks union leave
• Compiles data related to collective bargaining and negotiations
• Assists employee equal opportunity (EEO) staff with hearings and reports
• Compiles information for position statements for EEO complaints
• Assist Correctional Warden Assistant 2 and acts as back-up to Wardens Administrative Professional 4
• Opens, logs and distributes mail, answers phones, greets visitors, files, and maintains inventory of supplies/orders as needed
• Prepares records retention and disposal schedules and monitors record transfers
• Collects, correlates/mails monthly reports
• Substitutes as Warden’s secretary
• Assist committees (e.g., local control, publication screening, etc.)
• Coordinates daily workflow of assigned area(s)
• Revises content of manuals and notebooks, maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions
• Performs other duties as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees