Administrative Professional 1 20022819

State of Ohio • Columbus, OH

9h

About The Position

Works under general supervision & requires considerable knowledge of clerical functions and office procedures in order to provide general secretarial assistance by performing routine administrative tasks · Assists in Fleet Management program · Provides information and reports to manager to include issues regarding vehicle maintenance, repairs, & fleet reservation system · Enters vehicle reservation requests and operating information into the fleet management information system (Fleet Ohio) according to policy and procedures · Reconciles fuel receipts for OSC vehicles and compiles monthly reports · Ensures motor pool vehicles are maintained and in clean, safe operating condition · Coordinates the scheduling of maintenance and inspection of vehicles (e.g., service intervals, cleaning, fueling, safety inspections, tire pressure and battery life and oil changes. · Coordinates the transportation of vehicles to service centers for extensive recalls/maintenance requirements. · Provides clerical assistance by operating a computer to update and maintain databases, utilizes scanners, fax machines and copier. · Compiles data, prepares reports, sorts and routes all incoming and outgoing mail, answers main phone line for DRC (e.g., answers and screens calls, provides explanation orally and /or in writing, research responses to inquiries to resolve constituent/customer concerns and/or routes calls to appropriate personnel · Performs clerical duties (e.g., maintain files, make copies, prepare materials for mailing) · Assists in training coworkers At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website !

Requirements

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
• Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills: Administrative Support/Services

Responsibilities

• Provides general secretarial assistance by performing routine administrative tasks
• Assists in Fleet Management program
• Provides information and reports to manager to include issues regarding vehicle maintenance, repairs, & fleet reservation system
• Enters vehicle reservation requests and operating information into the fleet management information system (Fleet Ohio) according to policy and procedures
• Reconciles fuel receipts for OSC vehicles and compiles monthly reports
• Ensures motor pool vehicles are maintained and in clean, safe operating condition
• Coordinates the scheduling of maintenance and inspection of vehicles (e.g., service intervals, cleaning, fueling, safety inspections, tire pressure and battery life and oil changes.
• Coordinates the transportation of vehicles to service centers for extensive recalls/maintenance requirements.
• Provides clerical assistance by operating a computer to update and maintain databases, utilizes scanners, fax machines and copier.
• Compiles data, prepares reports, sorts and routes all incoming and outgoing mail, answers main phone line for DRC (e.g., answers and screens calls, provides explanation orally and /or in writing, research responses to inquiries to resolve constituent/customer concerns and/or routes calls to appropriate personnel
• Performs clerical duties (e.g., maintain files, make copies, prepare materials for mailing)
• Assists in training coworkers

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed