Administrative Professional 1 20022819
About The Position
Works under general supervision & requires considerable knowledge of clerical functions and office procedures in order to provide general secretarial assistance by performing routine administrative tasks Assists in Fleet Management program Provides information and reports to manager to include issues regarding vehicle maintenance, repairs, & fleet reservation system Enters vehicle reservation requests and operating information into the fleet management information system (Fleet Ohio) according to policy and procedures Reconciles fuel receipts for OSC vehicles and compiles monthly reports Ensures motor pool vehicles are maintained and in clean, safe operating condition Coordinates the scheduling of maintenance and inspection of vehicles (e.g., service intervals, cleaning, fueling, safety inspections, tire pressure and battery life and oil changes. Coordinates the transportation of vehicles to service centers for extensive recalls/maintenance requirements. Provides clerical assistance by operating a computer to update and maintain databases, utilizes scanners, fax machines and copier. Compiles data, prepares reports, sorts and routes all incoming and outgoing mail, answers main phone line for DRC (e.g., answers and screens calls, provides explanation orally and /or in writing, research responses to inquiries to resolve constituent/customer concerns and/or routes calls to appropriate personnel Performs clerical duties (e.g., maintain files, make copies, prepare materials for mailing) Assists in training coworkers
Requirements
- 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
- For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
- Or equivalent of Minimum Class Qualifications For Employment noted above
Responsibilities
- Provides general secretarial assistance by performing routine administrative tasks
- Assists in Fleet Management program
- Provides information and reports to manager to include issues regarding vehicle maintenance, repairs, & fleet reservation system
- Enters vehicle reservation requests and operating information into the fleet management information system (Fleet Ohio) according to policy and procedures
- Reconciles fuel receipts for OSC vehicles and compiles monthly reports
- Ensures motor pool vehicles are maintained and in clean, safe operating condition
- Coordinates the scheduling of maintenance and inspection of vehicles (e.g., service intervals, cleaning, fueling, safety inspections, tire pressure and battery life and oil changes.
- Coordinates the transportation of vehicles to service centers for extensive recalls/maintenance requirements.
- Provides clerical assistance by operating a computer to update and maintain databases, utilizes scanners, fax machines and copier.
- Compiles data, prepares reports, sorts and routes all incoming and outgoing mail, answers main phone line for DRC (e.g., answers and screens calls, provides explanation orally and /or in writing, research responses to inquiries to resolve constituent/customer concerns and/or routes calls to appropriate personnel
- Performs clerical duties (e.g., maintain files, make copies, prepare materials for mailing)
- Assists in training coworkers
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
