Administrative Parts Clerk

PrimeFlight Aviation Services•Essington, PA

2d•$27 - $27

About The Position

Administrative Support Clerk ESSENTIAL JOB FUNCTIONS Track and manage work orders via company’s EBIS system for assigned shops Record all work order information as completed into EBIS ensuring accuracy Support accounting in processing invoices for all parts purchases Receive, analyze, assign and update/follow up on work orders Monitor data quality and make necessary updates Use data to assist operational teams in managing parts, WO’s and PMs Prepare reports for leadership and operational teams Create PM schedules, new assets and parts into EBIS in a timely manner Update PM documents/schedules and update existing asset information Train operational teams on the understanding of data and effective implementation process of EBIS, SharePoint and other systems Ensure all work performed by the field is captured, recorded and correct on work orders Create reports from EBIS and other systems as needed Operate effectively in an environment with frequent and sometimes stressful changes Interact with all levels of the organization, customers, and vendors with a high level of integrity and professionalism Strong team player to foster a collaborative team environment within the shop Attain company/personal measurable goals and objectives to meet all position objectives Effectively acquire, contribute and translate ideas into actions within the work group REQUIREMENTS/QUALIFICATIONS Knowledge of parts, invoices and work orders Excellent oral and written communication skills Proficiency in Microsoft Word, Excel, Outlook and data entry systems Strong organization and administration skills Maintains a professional, friendly and positive disposition Time management: the ability to organize and manage multiple priorities General business knowledge Commitment to company vision, mission, and values Must type minimum of 40 WPM Accurate data input Must be able to maintain absolute confidentiality and discretion High School Diploma or GED 1 to 2 years administrative office experience 1 to 2 years of data management experience CONDITIONS OF EMPLOYMENT Employment is conditional upon successful completion of a pre-employment drug screen and background check that includes employment verification, motor vehicle record (MVR), and school verification. WORKING CONDITIONS This job requires sitting and keyboard usage for long periods of time. The employee must occasionally lift and/or move up to 40 pounds. You may or may not be in a climate-controlled office. The noise level in the work environment is usually minimal but can vary. PrimeFlight Aviation Services is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Services without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

Requirements

Knowledge of parts, invoices and work orders
Excellent oral and written communication skills
Proficiency in Microsoft Word, Excel, Outlook and data entry systems
Strong organization and administration skills
Maintains a professional, friendly and positive disposition
Time management: the ability to organize and manage multiple priorities
General business knowledge
Commitment to company vision, mission, and values
Must type minimum of 40 WPM
Accurate data input
Must be able to maintain absolute confidentiality and discretion
High School Diploma or GED
1 to 2 years administrative office experience
1 to 2 years of data management experience

Responsibilities

Track and manage work orders via company’s EBIS system for assigned shops
Record all work order information as completed into EBIS ensuring accuracy
Support accounting in processing invoices for all parts purchases
Receive, analyze, assign and update/follow up on work orders
Monitor data quality and make necessary updates
Use data to assist operational teams in managing parts, WO’s and PMs
Prepare reports for leadership and operational teams
Create PM schedules, new assets and parts into EBIS in a timely manner
Update PM documents/schedules and update existing asset information
Train operational teams on the understanding of data and effective implementation process of EBIS, SharePoint and other systems
Ensure all work performed by the field is captured, recorded and correct on work orders
Create reports from EBIS and other systems as needed
Operate effectively in an environment with frequent and sometimes stressful changes
Interact with all levels of the organization, customers, and vendors with a high level of integrity and professionalism
Strong team player to foster a collaborative team environment within the shop
Attain company/personal measurable goals and objectives to meet all position objectives
Effectively acquire, contribute and translate ideas into actions within the work group