Administrative Partner

Pfizer • New York City, NY

12d • $32 - $54 • Hybrid

About The Position

Use Your Power for Purpose A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication. The Administrative Partner (AP) to the Senior Vice President of Quality, Safety, and Environmental Operations (SVP of QSEO) provides administrative and office services of a highly complex and critical nature. The AP works autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive issues often in demanding situations. The successful candidate will find ways to optimize ways of working. Reporting directly to the QSEO Director of Business Operations (DBO), the AP will be a key member of the QSEO team and broader Pfizer Global Supply (PGS) community. This position will provide a full range of administrative support to the QSEO SVP. The ideal individual will have the ability to exercise good judgment in a range of situations, with strong communication, collaboration, administrative, and organizational skills, all with proven ability to maintain a realistic balance across multiple priorities. This colleague effectively works across PGS and Pfizer and develops and maintains strong relationships. What You Will Achieve In this role, you will:

Requirements

• 7+ years of demonstrated administrative partner experience with minimum 2 years at the senior executive level.
• Highly organized with proven experience applying thoughtful prioritization to a complex calendar.
• Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis required.
• Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders, and must be able to exhibit good judgment in handling confidential information.
• Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.

Nice To Haves

• Proficiency in tools such as: Ariba, SharePoint, Concur, and Workday
• Adept at corporate compliance policies, T&E policies, etc.

Responsibilities

• Strategically manage complex calendar with anticipation of conflicts.
• Use knowledge of SVP’s priorities to diplomatically resolve problems in advance.
• Assemble pre-meeting materials as needed to include pre-reads and any other preparatory materials needed.
• Schedule meetings to include booking conference rooms, arranging Teams links, and associated meeting logistics (i.e., audio/visual support, catering, collecting pre-reads, etc.).
• Manage sensitive matters with a high level of confidentiality and discretion.
• Organize all domestic and international travel, including private aviation arrangements, hotel accommodation, ground transport, travel documents, visas, and presentation materials for meetings.
• Prepare expense reports, track reimbursements and ensure correct credits/debits; manage purchase orders through Ariba system and track invoices.
• Maintain impeccable records and files of documents for auditing purposes.
• Order office supplies and IT equipment as requested.
• Proactively arrange for visitor passes and cross-site building access.
• Work closely with other Administrative Partners within QSEO and across the PGS Leadership Team.

Benefits

• comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments
• Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees