Administrative Operations Specialist

Rice University•Houston, TX

5h•$45,000 - $47,500•Onsite

About The Position

The Administrative Operations Specialist provides administrative support to Student Judicial Programs at Rice University. Student Judicial Programs articulates and enforces the expectations of Rice University—expectations that represent our shared values as a community. This role will be responsible for a variety of administrative and financial matters related to the office's operations and will serve as a frontline contact for students, campus partners, and external entities. As an integral member of the team, the specialist assists with the day-to-day functions of the department, with a special emphasis on empathetic interactions with students experiencing conduct-related issues.

Requirements

Bachelor’s degree
In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
1+ years of experience in an office administrative setting
In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
Excellent organizational skills
Ability to take initiative and ownership of projects
Strong written and verbal communication skills
Ability to exercise sound judgment in decision-making
Relevant subject matter knowledge

Nice To Haves

More than two years of administrative office experience
Experience working in a higher education or counseling/social work environment
Experience with Maxient, Microsoft Office, and Google Drive systems

Responsibilities

Implements, administers, and evaluates the day-to-day business and administrative activities of Student Judicial Programs
Participates as a member of the conduct office team, including interacting with students and other offices (internal and external), addressing office matters, and assisting students with questions and issues relating to policies, practices, and rules—all with the utmost professionalism
Maintains student records in accordance with applicable laws and office practices
Manages the department's email and phone communications
Oversees and processes financial transactions; produces, monitors, and reconciles budget statements; researches, identifies, and resolves discrepancies
Provides input on the budget, budget planning, and other financial matters
Maintains organization of office space, including purchasing and tracking inventory of supplies and equipment
Updates and maintains the Student Judicial Programs website
Organizes, manages, and completes special projects
Collects and analyzes data; creates reports; reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program or function
Analyzes and interprets policies; develops, revises, and implements procedures
Assists in developing and implementing training for student leaders and organizations, with oversight by the Director
Performs all other duties as assigned
Performs human resources transactional support by assisting with training logistics, onboarding, and ordering for workstation needs