Administrative Operations Specialist
About The Position
The Administrative Operations Specialist provides administrative support to Student Judicial Programs at Rice University. Student Judicial Programs articulates and enforces the expectations of Rice University—expectations that represent our shared values as a community. This role will be responsible for a variety of administrative and financial matters related to the office's operations and will serve as a frontline contact for students, campus partners, and external entities. As an integral member of the team, the specialist assists with the day-to-day functions of the department, with a special emphasis on empathetic interactions with students experiencing conduct-related issues. The ideal candidate for this position deeply believes in the office's mission and is committed to supporting its goals of articulating and enforcing expectations for the Rice community. They positively impact the office culture, exhibit strong character, and execute assigned responsibilities efficiently and effectively. They proactively support the office's staff and collaborators, adapt to changing circumstances, and manage unexpected challenges seamlessly.
Requirements
- Bachelor’s degree
- In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
- 1+ years of experience in an office administrative setting
- In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
- Excellent organizational skills
- Ability to take initiative and ownership of projects
- Strong written and verbal communication skills
- Ability to exercise sound judgment in decision-making
- Relevant subject matter knowledge
Nice To Haves
- More than two years of administrative office experience
- Experience working in a higher education or counseling/social work environment
- Experience with Maxient, Microsoft Office, and Google Drive systems
Responsibilities
- Implements, administers, and evaluates the day-to-day business and administrative activities of Student Judicial Programs
- Participates as a member of the conduct office team, including interacting with students and other offices (internal and external), addressing office matters, and assisting students with questions and issues relating to policies, practices, and rules—all with the utmost professionalism
- Maintains student records in accordance with applicable laws and office practices
- Manages the department's email and phone communications
- Oversees and processes financial transactions; produces, monitors, and reconciles budget statements; researches, identifies, and resolves discrepancies
- Provides input on the budget, budget planning, and other financial matters
- Maintains organization of office space, including purchasing and tracking inventory of supplies and equipment
- Updates and maintains the Student Judicial Programs website
- Organizes, manages, and completes special projects
- Collects and analyzes data; creates reports; reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program or function
- Analyzes and interprets policies; develops, revises, and implements procedures
- Assists in developing and implementing training for student leaders and organizations, with oversight by the Director
- Performs all other duties as assigned
- Performs human resources transactional support by assisting with training logistics, onboarding, and ordering for workstation needs
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
