Administrative & Operations Coordinator

IRIS Networks•Brentwood, TN

just now

About The Position

IRIS Networks is a growing telecom and technology organization where execution matters, collaboration counts, and attention to detail drives business results. We’re building a team of professionals who are organized, proactive, and motivated to support operations, leadership, and people-centric functions across the company. We’re seeking a highly organized, resourceful, and proactive Administrative & Operations Coordinator to support the Executive Leadership Team, HR department, Procurement/Finance functions, and occasionally project teams. This role is critical to keeping all operational gears moving — from calendars, communication, and documentation to vendor coordination, confidential HR support, and interdepartmental alignment. You will be the person who makes things work before anyone else notices they needed you.

Requirements

Minimum 3+ years supporting executives, HR, or operations in a fast-paced environment.
Experience with confidential information and cross-functional communication.
Exceptional organizational and time-management skills with strong attention to detail.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office (Outlook, Excel, PowerPoint).
Comfortable with learning new systems (HRIS, CRM/ERP, procurement systems).
Strong judgment, discretion, and the ability to anticipate needs.
Proactive and resourceful problem-solver
Team-oriented with a positive, can-do attitude
High degree of professionalism and confidentiality

Nice To Haves

Prior involvement with procurement support or vendor coordination strongly preferred.

Responsibilities

Manage complex calendars and scheduling for executives and leadership teams.
Prepare, edit, and distribute executive communications, presentations, and reports.
Handle confidential information with discretion and professionalism.
Coordinate internal meetings, record highlights/action items, and support follow-up.
Serve as a primary operational liaison between executive leadership and internal teams/partners.
Facilitate onboarding logistics (offer letters, orientation materials, system access, paperwork).
Assist with HR administrative workflows, document management, and reporting.
Maintain HR files and confidential employee records securely.
Coordinate interview scheduling and candidate communication.
Assist with tracking purchase requests, vendor documentation, and basic procurement processes.
Support invoice routing and payment documentation between departments.
Help maintain vendor contact information, contracts, and approval logs.
Support cross-functional project coordination — compiling meeting materials, tracking action items, and assisting teams with documentation workflows.
Partner with project leads to ensure operational follow-through and visibility.
Maintain shared systems, filing structures, and administrative processes.
Support events, office supply coordination, and culture-building efforts.
Pitch in on special assignments that strengthen operational efficiency.