Administrative Operations Coordinator

Signorelli Company • The Woodlands, TX

8d

About The Position

The Signorelli Company (TSC) is a vertically integrated, diversified development company based in The Woodlands, TX. Established in 1994, the company has experience in all the aspects of real estate that make up master planned communities with divisions in land, office, retail, entertainment, medical, outdoor hospitality, multi-family, homebuilding, and build-for-rent. TSC is one of the largest privately held development companies in the State of Texas with presence across all four quadrants of the greater Houston area and growing.

The Administrative & Operations Coordinator provides comprehensive administrative, operational, and coordination support to the Commercial Development team and works closely with the Executive Assistant to the C-Suite on a regular basis to support Corporate and executive-level initiatives. This role is responsible for coordinating schedules, managing documentation, supporting development and finance workflows, assisting with corporate projects and events, and ensuring smooth communication and execution across Commercial, Corporate, and external partners.

Requirements

• Exceptional organizational and time-management skills
• Strong attention to detail and follow-through
• Professional written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• High degree of discretion and professionalism
• Proactive, solution-oriented mindset
• Strong customer-service orientation and willingness to assist where needed
• Strong calendar management and document organization skills
• Ability to create polished, professional documents and presentations
• Experience with document management systems
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Nice To Haves

• Familiarity with real estate, construction, or contract documentation is a plus

Responsibilities

• Provide administrative and coordination support to Commercial Development leadership and team members
• Coordinate calendars, meetings, and logistics for internal and external stakeholders
• Schedule and organize meetings with consultants, lenders, brokers, legal counsel, and internal departments
• Prepare agendas, distribute meeting materials, and track action items and follow-ups
• Assist with travel coordination and meeting logistics as needed
• Maintain organized digital filing systems for all Commercial projects
• Manage document routing, version control, and readiness for review
• Coordinate and organize project documentation including contracts and agreements, consultant/vendor documentation, and title/survey/closing materials
• Serve as a central point of coordination between Commercial Development, Finance, and Asset Management
• Track deadlines, deliverables, and milestones across multiple active projects
• Support onboarding logistics for consultants, vendors, and new team members
• Coordinate regularly with the Executive Assistant to the C-Suite to support corporate initiatives, executive-level projects, and company-wide priorities
• Assist with special projects and process improvements as assigned
• Assist with corporate event planning and logistics
• Support special projects and administrative initiatives
• Assist with preparation of internal materials and presentations
• Provide basic graphics support and formatting (PowerPoint, flyers, signage, etc.)
• Coordinate shipping packages, mail, and other office-related administrative requests
• Perform other general administrative support tasks as needed
• Coordinate intake and tracking of invoices, pay applications, and approved change orders
• Maintain logs and supporting records to assist with monthly and quarterly reporting
• Ensure documentation completeness prior to Finance (IC) reviews
• Assist with preparation and distribution of internal reporting materials

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed