Administrative Operations Coordinator

Universal Technical Institute•Long Beach, CA

8d•$27 - $29

About The Position

🌟 Be the Heartbeat of Our Campus! Join Us as an Administrative Operations Coordinator 🌟 Are you a master of organization, a champion of communication, and someone who thrives in a fast-paced, people-first environment? If so, we’ve got the perfect role for you! As our Administrative Operations Coordinator , you’ll be the go-to person who keeps our campus running smoothly. From supporting the Campus President and faculty to coordinating onboarding for new hires and planning unforgettable campus events—you’ll be at the center of it all. This role is perfect for someone who: Loves juggling multiple tasks and making things happen behind the scenes Has a knack for keeping records tidy and processes compliant Enjoys being the friendly face that connects departments and keeps communication flowing What We Offer: $27-$29 per hour Weekends OFF Paid Training FREE UTI or Concorde Tuition for you AND your Immediate Family Medical/Dental/Vision/Life Ins/STD & LTD Ins 401K, Paid Holidays, Paid Time Off Paid Parental Leave Responsibilities 🌟 Serve as the welcoming first point of contact for faculty, staff, students, and visitors, offering top-notch administrative support 📋 Coordinate new hire documentation, ensuring smooth onboarding and compliance with I-9 and credential requirements 🗂️ Maintain organized records for personnel, accreditation, and compliance—keeping everything audit-ready 📅 Assist with scheduling meetings, campus events, and managing leadership calendars like a pro 📨 Prepare and distribute reports, correspondence, and official documents with accuracy and professionalism 🛠️ Support campus operations through special projects, supply management, and collaboration with internal teams and state agencies. Qualifications High school diploma or GED (required); Associate’s degree in business or related field (preferred) Minimum of three (3) years of administrative experience (required) Experience in post-secondary education (preferred) Apply sound judgment, initiative, and accountability to complete tasks independently and manage multiple priorities Identify problems, recommend solutions, and adapt quickly in a fast-paced, deadline-driven environment Communicate clearly and empathetically across diverse audiences, using active listening and tailored messaging Build strong relationships with stakeholders and deliver customer-focused solutions with professionalism Use productivity software and collaboration tools confidently to process data, manage documents, and support operations Seek continuous growth through formal learning, peer collaboration, and hands-on development opportunities It’s all about the reputation. 60 years of experience, trusted by 35+ industry leading brands, 16 campuses, 16 technical programs. But it’s not all about the numbers. Here at Universal Technical Institute and its family of schools, we care about YOU. We care about making a change in the lives of our employees and our students. We’re on a mission to expand our reach and increase our impact, one life at a time and that starts with yours...Come and be a part of our legacy! #LI-LW1

Requirements

High school diploma or GED (required)
Minimum of three (3) years of administrative experience (required)
Apply sound judgment, initiative, and accountability to complete tasks independently and manage multiple priorities
Identify problems, recommend solutions, and adapt quickly in a fast-paced, deadline-driven environment
Communicate clearly and empathetically across diverse audiences, using active listening and tailored messaging
Build strong relationships with stakeholders and deliver customer-focused solutions with professionalism
Use productivity software and collaboration tools confidently to process data, manage documents, and support operations
Seek continuous growth through formal learning, peer collaboration, and hands-on development opportunities

Nice To Haves

Associate’s degree in business or related field (preferred)
Experience in post-secondary education (preferred)

Responsibilities

Serve as the welcoming first point of contact for faculty, staff, students, and visitors, offering top-notch administrative support
Coordinate new hire documentation, ensuring smooth onboarding and compliance with I-9 and credential requirements
Maintain organized records for personnel, accreditation, and compliance—keeping everything audit-ready
Assist with scheduling meetings, campus events, and managing leadership calendars like a pro
Prepare and distribute reports, correspondence, and official documents with accuracy and professionalism
Support campus operations through special projects, supply management, and collaboration with internal teams and state agencies.