Administrative Operations Coordinator

Universal Technical Institute•Long Beach, CA

10d•$27 - $29

About The Position

🌟 Be the Heartbeat of Our Campus! Join Us as an Administrative Operations Coordinator 🌟 Are you a master of organization, a champion of communication, and someone who thrives in a fast-paced, people-first environment? If so, we’ve got the perfect role for you! As our Administrative Operations Coordinator, you’ll be the go-to person who keeps our campus running smoothly. From supporting the Campus President and faculty to coordinating onboarding for new hires and planning unforgettable campus events—you’ll be at the center of it all. This role is perfect for someone who: Loves juggling multiple tasks and making things happen behind the scenes Has a knack for keeping records tidy and processes compliant Enjoys being the friendly face that connects departments and keeps communication flowing What We Offer: • $27-$29 per hour• Weekends OFF• Paid Training• FREE UTI or Concorde Tuition for you AND your Immediate Family• Medical/Dental/Vision/Life Ins/STD & LTD Ins• 401K, Paid Holidays, Paid Time Off• Paid Parental Leave

Requirements

High school diploma or GED (required)
Minimum of three (3) years of administrative experience (required)
Apply sound judgment, initiative, and accountability to complete tasks independently and manage multiple priorities
Identify problems, recommend solutions, and adapt quickly in a fast-paced, deadline-driven environment
Communicate clearly and empathetically across diverse audiences, using active listening and tailored messaging
Build strong relationships with stakeholders and deliver customer-focused solutions with professionalism
Use productivity software and collaboration tools confidently to process data, manage documents, and support operations
Seek continuous growth through formal learning, peer collaboration, and hands-on development opportunities

Nice To Haves

Associate’s degree in business or related field (preferred)
Experience in post-secondary education (preferred)

Responsibilities

Serve as the welcoming first point of contact for faculty, staff, students, and visitors, offering top-notch administrative support
Coordinate new hire documentation, ensuring smooth onboarding and compliance with I-9 and credential requirements
Maintain organized records for personnel, accreditation, and compliance—keeping everything audit-ready
Assist with scheduling meetings, campus events, and managing leadership calendars like a pro
Prepare and distribute reports, correspondence, and official documents with accuracy and professionalism
Support campus operations through special projects, supply management, and collaboration with internal teams and state agencies.